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3. School Organization & Administration

Templates – Copy and adapt for your own maps Edumaps NRW
Alle board (1)booking (3)development (1)information (1)organisation (12)parents (1)plan (1)school (12)seating (1)templates (29)
  • All-Day School: Activities & Groups
    edumaps
    organisationschooltemplates
    Instructions (delete) | Overview for the all-day-school team: activities, groups, staff, rooms. The Extracurricular Activities Overview template with booking function is also suitable for student registration.Our Daily Routine | Lunch: 12:00 to 2:00 p.m. in two shifts Study time: 2:00 to 2:45 p.m. Activities: 3:00 to 4:00 p.m. Collection time / late care: until 5:00 p.m.Example: Monday | Creative workshop (Room K1, Ms Roth, max. 12) Ball games (sports hall, Mr Weber, max. 16) Reading club (library, Ms Lang, max. 10)Other Days | Use one box per day following the same patternTeam | For each person: name, days, activities, contact detailsCover Arrangements | Who covers when someone is absent: order and availabilityMeals | Group allocation for shifts, supervision, ordering system (see the cafeteria-plan template)Study Time | Rooms and supervision, coordination with class teachers regarding tasksFor Questions | All-day-school coordinator: name and phone number Collection arrangements: written information from parents stating who may collect the child Please report changes by 12:00 noon📋 How to Use the Map🕐 Daily Schedule🎨 Activities Monday to Friday👥 Staff & Cover🍽️ Lunch & Study Time📞 Contact & Collection
  • Crisis & Emergency Plan (Staff, Read-Only)
    edumaps
    organisationschooltemplates
    Read Before Publishing (delete) | This template is a framework and does NOT replace the official crisis folder or the requirements of the school authority. Coordinate the content with the school leadership and safety officers. Share the map with staff only as a read-only link; sensitive details (codes, keys) must not be included.Emergency Services | Fire brigade / ambulance: 112 Police: 110 Poison control centre: enter the regional numberInternal | School office: extension School leadership mobile: number Caretaker: number School authority: numberProcedure | Lead the entire class along marked escape routes to the assembly point Take the class register, check attendance, and report missing persons immediately Assembly point: enter hereSpecial Considerations | Procedure during a drill, do not use lifts, arrange support for children with disabilitiesFirst Steps | Provide first aid, call 112 if necessary, inform the school office (which will contact first aiders and inform parents)On-Site First Aiders | Enter names and rooms First-aid room and first-aid kits: enter locationsPrinciples | Enter or link the region's official rules of conduct here Internal alerting: enter the school's procedure Do not include details in open documents; train staff accordinglyFollow-Up Support | School psychological service: contact details Communication with parents only through the school leadership Press enquiries exclusively to: name📋 Important Notice🚨 Emergency Numbers🔥 Fire Alarm & Evacuation🩹 Medical Emergency🛡️ Threat Situation💬 Afterwards
  • Curriculum Mapping (Standards → Teaching)
    edumaps
    templates
    Suitable Lessons | **Use:** Assignment of teaching units to competence areas. **Typical Examples:** || Competence Area || Lesson || || Listening and Understanding || Listening comprehension – Fairy tales || || Arguing || Writing an argumentative essay || **Note:** Timetable and overview can be added here.Evidence | **Use:** Collecting evidence for meeting standards. **Typical Evidence:** || Competence Area || Evidence || || Listening and Understanding || Listening test results || || Arguing || Essay results || **Tips:** Evidence can be documented digitally or on paper.Materials | **Use:** List and link materials to promote competences. **Typical Materials:** || Area || Material || || Listening and Understanding || Audio recordings || || Arguing || Worksheet argumentation || **Organizational Note:** Materials can be linked directly or entered as file names.Suitable Lessons | **Use:** Teaching lessons that address individual standards. || Standard || Lesson || || Speaking || Classroom discussion || || Writing || Conducting text analysis || **Practice:** Lessons can be collected and exchanged per standard.Evidence | **Use:** Documentation of evidence for meeting standards. || Standard || Evidence || || Speaking || Giving a presentation || || Writing || Essay results || **Note:** Evidence makes progress visible.Materials | **Use:** Materials and links for meeting standards. || Standard || Material || || Speaking || Audio file discussion || || Writing || Worksheet text analysis || **Recommendation:** Materials can be added for each standard category.Competence AreasStandards
  • Department Committee (Overall Portal)
    edumaps
    templates
    About This Template | - **Goal:** This map brings together all important information, dates, minutes, materials, and templates of the department committee in one place. - **Maintenance note:** Update dates, minutes, and materials regularly. Please move outdated content to the archive. Current Notes | **Important This Week** - Enter current notes for the department committee here. - Add short-term changes here. - Note tasks here that need to be completed soon. > Note: This box should be checked regularly and kept at the top.Department Committee Dates | **Upcoming Dates** 1. Enter the date, time, and topic of the next department committee meeting here. 2. Add conferences, submission deadlines, or internal school dates here. 3. Note external training courses or competitions here. **Calendar or Date Overview** - {Insert date link}{!#link}Open Tasks | **To Do** - Enter the task here, add the responsible teacher, and note the deadline. - Collect questions for school management, admin, or staff here. - Briefly check off completed tasks here or move them downward. **Example** - Check textbook order, Responsible: enter name, Deadline: enter date.Latest Minutes | **Department Committee Meeting of** Enter date here. **Participants** Enter participants here. **Resolutions** - Enter resolution 1 here. - Enter resolution 2 here. **Next Steps** - Enter task, responsible person, and deadline here. **Document** - {Link minutes}{!#link}Minutes Collection | **Storage of Current Minutes** - Insert or link minutes from date here. - Insert or link minutes from date here. - Insert or link minutes from date here. > Move older minutes to the Archive column at the end of the school year.Resolution List | **Binding Department Committee Resolutions** - Enter resolution, date, and validity here. - Add responsibility or affected year groups here. - Note implementation details here. **Still to Clarify** - Enter open points here that need to be discussed again.Annual Overview | **School Year** Enter school year here. **Important Phases** - August to October: Enter topics, projects, and dates here. - November to January: Enter tests, exams, and activities here. - February to April: Enter teaching priorities and department committee dates here. - May to July: Enter final assessments, evaluation, and planning for the next school year here.Units by Year Group | **Year Group 5** - Enter unit, period, and material here. **Year Group 6** - Enter unit, period, and material here. **Year Groups 7 to 10** - Add further year groups here. **Upper Secondary** - Enter course topics, exam references, and materials here.Projects and Competitions | **Planned Projects** - Enter project name, target group, period, and responsible person here. - Add required materials or rooms here. **Competitions** - Enter competition, registration deadline, and responsible teacher here. **Review** - After completion, briefly note here what worked well and what should be improved.Shared Teaching Materials | **Material Collection** - Enter material for year group or topic here. - Add a short description so the content can be found quickly. - Insert link or file here. **Link** - {Link material folder}{!#link}Textbooks and Licenses | **Textbooks in Use** - Enter textbook, year group, and edition here. - Add ISBN or ordering note here. **Digital Access** - Enter platform, access note, and contact person here. **Orders** - Note open orders and deadlines here.Methods and Tools | **Proven Methods** - Enter method, area of use, and short instructions here. - Add examples from lessons here. **Digital Tools** - Enter tool, purpose, and access note here. - {Insert tool link}{!#link} > Only list tools that may be used at the school.Assessment Criteria | **Principles of Assessment** - Enter binding department committee criteria here. - Add weighting of written and oral performance here. - Enter notes on participation, notebook keeping, projects, or presentations here. **Valid From** Enter date or school year here.Class Tests and Exams | **Planning** - Enter number of tests per year group here. - Note periods and coordination needs here. **Requirements** - Enter permitted aids, task formats, and assessment grids here. **Collection** - {Link sample tests}{!#link}Exam Preparation | **Central Examinations or Qualifications** - Enter affected year groups and exam dates here. - Add practice materials, competency areas, and deadlines here. **Agreements** - Record here which content will be prepared jointly. - Enter contact persons for questions here.Templates for Minutes | **Use** Use these templates for department committee meetings, resolution lists, and task overviews. **Links** - {Insert minutes template}{!#link} - {Insert resolution template}{!#link} - {Insert task list}{!#link} > Please always save new minutes with the date in the title.Templates for Lessons | **Lesson Planning** - {Insert planning template}{!#link} - {Insert worksheet template}{!#link} - {Insert project template}{!#link} **Note** Briefly enter here what each template is intended for and who maintains it.Templates for Parent Information | **Parent Letters and Information** - {Insert parent letter template}{!#link} - {Insert information sheet}{!#link} **Adjustment** - Enter here which details must be checked before sending. - Add approval process or contact person here.Archive Current School Year | **Storage** Collect content here that is no longer current in the ongoing school year but may still be needed later. **Included Content** - Enter archived dates here. - Enter completed tasks here. - Enter older notes or versions here.Archive Previous School Years | **School Year** Enter school year here. **Important Documents** - Link old minutes, annual plans, or resolutions here. - Enter materials here that are no longer actively used. **Check Before Reuse** - Currency - Data protection - Subject-specific requirements - Department committee resolutionsEvaluation and Handover | **Review** - Enter here what worked well during the school year. - Collect problems, open points, and suggestions for improvement here. **Handover to Successor** - Enter important notes for the next department committee chair here. - Note open tasks for the next school year here.Current Information & DatesMinutesAnnual PlanningMaterialsAssessment & ExaminationsTemplatesArchive
  • Department Inventory List ...
    edumaps
    organisationschooltemplates
    Instructions (delete) | Use one box per device or material group. During the annual inventory: check the stock and update the date in the box. Move defective items to the Repair column.Example: Microscopes | Quantity: 15 Storage location: collection room, Cabinet 2 Condition: 14 working, 1 defective (lens) Last inspection: DD.MM.New Device | Quantity: Storage location: Condition: Last inspection:Example: Microscope Slides | Stock: approx. 200 Reorder when stock reaches: 50 Supplier and order number: enter hereNew Material | Stock: Reorder when stock reaches: Supplier:Order List | Collect requested purchases with prices: basis for budget planning Department budget this year: enter hereOrdered | What, when, from whom, expected delivery dateExample: Microscope No. 7 | Defect: 40x lens is blurred Reported: DD.MM. Status: quotation requestedInspection Requirements | Are risk assessments up to date? Enter inspection dates (e.g. for electrical equipment) Hazardous substances register: maintain separately according to regulations; only link to its storage location here📋 How to Maintain the List🔬 Equipment🧪 Consumables🛒 Orders🔧 Defective / Repair⚠️ Safety
  • Differentiation & Support Planning
    edumaps
    templates
    Support | - **Common support measures** - Visualizations, explainer videos, tips for organization Additional Tasks | - **Varied exercises for the class** - In-depth tasks, partner work, tasks for self-checkLearning Goals per Student | - **Overview of learning goals** ||| Name || Learning Goal || || Anna || Master fraction calculation || || Max || Solve word problems || || Lara || Structure real-life problems || Support | - **Additional support for individual students** - Differentiated explanations, materials, individual feedbackAdditional Tasks | - **Support tasks for practice** - Review tasks, simple tasks for consolidationLearning Goals per Student | - **Individual learning goals and development steps** ||| Name || Learning Goal || || Ben || Increase reading speed || || Nina || Apply calculation strategies || Support | - **Advanced support for fast learners** - Extra materials, project-based tasksAdditional Tasks | - **More difficult tasks & challenges** - Creative applications, competitions, research assignmentsLearning Goals per Student | - **Learning progress and goals for advanced students** ||| Name || Learning Goal || || Paul || Solve complex real-life problems || || Emilie || Develop own solution methods || Support | - **Tailored support** - Personal feedback, adapted materials, flexible work timeAdditional Tasks | - **Individually adapted tasks** - Tasks based on interest, specific support materialsLearning Goals per Student | - **Individual learning guidance & goals** ||| Name || Learning Goal || || Sophie || Work with concentration || || Leon || Plan tasks independently || Whole ClassSupportExtensionIndividual
  • Digital Notice Board / Daily Information
    edumaps
    boardinformationorganisationschooltemplates
    Instructions (delete) | For a foyer screen, classroom projector, or staff homepage. Open as a read-only link and switch the browser to full-screen mode. Maintenance: 5 minutes each morning; enter the responsible person. The official substitution schedule remains legally binding.Example: Wednesday, DD.MM. | Photo session for Year 5 during the 3rd period in the auditorium The library is closed todayAnnouncement of the Day | Enter the most important information of the day hereExample | 7A: Maths instead of PE in the 3rd period, Room 204 9B: 5th and 6th periods cancelled Information without guarantee; the substitution schedule is bindingExample | Wed: parent-teacher meetings from 4:00 p.m. Thu: distribution of activity-choice forms Fri: school sports day (rain date: DD.MM.)Example | Menu 1: spaghetti bolognese Menu 2 (vegetarian): vegetable lasagne Full weekly menu: link to the cafeteria-plan mapLost Property | Found this week: blue water bottle, key ring with red tag Collect from the caretakerCongratulations & Achievements | Example: Our chess club won the regional tournament. Congratulations!📋 Information for the School📢 Important Today🔁 Today's Substitutions📅 Events This Week🍽️ Cafeteria Today📦 Lost Property & Miscellaneous
  • Extracurricular Activities Overview & Registration (Scho…
    edumaps
    bookingtemplates
    Instructions for Teachers | Use one box with a booking function for each activity. booklimit = maximum number of participants, booktime = first session. Adjust the sample dates and times to your school year before publishing.Information for Students | Click an activity to register. Each person may register for no more than two activities. Registration is binding for one semester.⚽ Football Club (Years 5 to 7) | Leader: Mr Weber Location: sports hall Time: Mondays, 2:00 to 3:30 p.m. Start: 07.09.🎨 Art Club | Leader: Ms Roth Location: art room K1 Time: Mondays, 2:00 to 3:30 p.m. Start: 07.09.💻 Robotics & Coding Club | Leader: Mr Kim Location: computer room R 112 Time: Tuesdays, 2:00 to 3:30 p.m. Start: 08.09.🎭 Drama Club | Leader: Ms Schulz Location: auditorium Time: Tuesdays, 2:00 to 3:30 p.m. Start: 08.09.🎵 School Band | Leader: Mr Braun Location: music room Time: Wednesdays, 2:00 to 3:30 p.m. Start: 09.09. Requirement: an instrument or singing🌱 School Garden Club | Leader: Ms Aydin Location: school garden, Room 004 if it rains Time: Wednesdays, 2:00 to 3:30 p.m. Start: 09.09.♟️ Chess Club | Leader: Mr Novak Location: Room 208 Time: Thursdays, 2:00 to 3:00 p.m. Start: 10.09.📰 School Newspaper | Leader: Ms Lang Location: Room 105 Time: Thursdays, 2:00 to 3:30 p.m. Start: 10.09.Contact Person | Activity coordinator: enter name Available through the school office or by work email. Please submit changes and cancellations in writing by DD.MM.📋 How Registration Works📅 Monday📅 Tuesday📅 Wednesday📅 Thursday❓ Questions & Contact
  • Faculty / Staff Work
    edumaps
    templates
    **Minutes** | Here, minutes from past faculty or staff meetings can be stored. ||| Date || Topics || Participants || Decisions || || 12.03.2026 || Curriculum Adjustment || Mathematics Faculty ||Revision initiated || || 24.04.2026 || Training || Staff || Participation confirmed || **Agendas** | *Templates and examples for the agenda of upcoming meetings.* - Welcome - Review of Previous Meeting - Topics/Proposals - Decisions - Miscellaneous {Sample Agenda}{#}**Resolutions and Votes** | Resolutions passed so far and their implementation. ||| Resolution || Date || Status || || Procurement of teaching materials || 10.06.2026 || In progress || || Training for new tools || 05.04.2026 || Completed || **Shared Resources** | Collection of useful materials and links for faculty/staff. - {Mathematics Framework Curriculum}{https://link1} - {Training Offers}{https://link2} - {Didactic Materials}{https://link3} **Open Tasks** | List of tasks currently to be handled by the faculty/staff. ||| Task || Responsible || Deadline || Status || || Development of teaching materials || Ms. Miller || 30.06.2026 || Open || || Organization of the next meeting || Mr. John || 20.06.2026 || In planning || MeetingsResolutionsMaterialsOpen Tasks
  • Helper List for the School Festival on DD.MM.
    edumaps
    bookingparentstemplates
    Dear Parents | Our school festival will take place on DD.MM. from 2:00 to 6:00 p.m. Click a task to sign up for it. The number shows the remaining available places. Thank you very much for your support!Customization Note (delete) | Adjust all sample dates and times in the booking boxes before publishing. booklimit = number of helpers required.Bring a Cake | Deliver to the cake stall by 1:00 p.m. on the day of the festival. Please include a list of ingredients (allergens).Bring a Salad for the Buffet | Deliver to the cafeteria by 1:00 p.m. on the day of the festival. Please include a list of ingredients (allergens).Prepare Waffle Batter | The recipe will be sent after registration. Deliver to the waffle stall by 1:30 p.m.Cake Stall, Shift 1 (2:00 to 4:00 p.m.) | Sales and serving; a cash box with change will be provided.Cake Stall, Shift 2 (4:00 to 6:00 p.m.) | Sales and serving; handover from Shift 1.Drinks Stall, Shift 1 (2:00 to 4:00 p.m.) | Serving drinks and accepting bottle deposits.Drinks Stall, Shift 2 (4:00 to 6:00 p.m.) | Serving drinks and accepting bottle deposits; handover from Shift 1.Supervise Game Stations (2:00 to 4:00 p.m.) | Tin-can throwing, sack races, and target shooting in the schoolyard.Supervise Game Stations (4:00 to 6:00 p.m.) | Tin-can throwing, sack races, and target shooting in the schoolyard.Set-Up on Friday (4:00 to 6:00 p.m.) | Set up stalls, benches, and gazebos. Meeting point: schoolyard; the caretaker will be present.Dismantling on the Day of the Festival (from 6:00 p.m.) | Dismantle stalls, collect rubbish, and leave the schoolyard swept clean. Duration approximately 90 minutes.📋 How You Can Help🍰 Cakes & Salads🎪 Stall Duties🔨 Set-Up (Previous Day)🧹 Dismantling & Clean-Up
  • Internal Professional Development: Staff Registration
    edumaps
    bookingdevelopmenttemplates
    Instructions | Click a training session to book a place. The number shows the remaining available places. Please cancel no later than 3 days in advance so colleagues can take the place.Customization Note (delete) | Adjust the sample dates and topics before publishing. booklimit = maximum number of participants per session.Edumaps for Beginners | Trainer: Ms Lang Location: computer room R 112 Date: Wed, 23.09., 2:30 to 4:00 p.m. Content: create your first map, use templates, sharing settingsAI in the Classroom: Fundamentals | Trainer: Mr Kim Location: Room 208 Date: Wed, 07.10., 2:30 to 4:30 p.m. Content: opportunities, limitations, data protection, practical examplesDifferentiation in Mixed-Ability Classes | Trainer: Ms Roth Location: auditorium Date: Tue, 29.09., 2:30 to 5:00 p.m. Content: ability levels, open-ended task formats, practical phaseClassroom Management Refresher | Trainer: external (enter name) Location: Room 105 Date: Tue, 27.10., 2:30 to 5:00 p.m.First Aid Refresher (Mandatory) | Trainer: Red Cross Location: sports hall Date: Sat, 14.11., 9:00 a.m. to 3:00 p.m. Note: mandatory every 2 yearsWhich Training Session Is Missing? | Enter topic requests for the coming semester here or add a comment below this box.📋 How to Register💻 Digital Tools🧭 Pedagogy & Methodology🩺 Health & Safety💡 Topic Requests
  • Material Library for Schools
    edumaps
    templates
    **Worksheets** | Worksheets on various topics: ||| Topic || Subject || Link || || Capitals of Europe || Geography || Capitals Worksheet || || Fractions || Mathematics || Fractions Worksheet || **Tags:** #Worksheet #Capitals #Math **Videos** | Educational videos on selected topics: ||| Topic || Subject || Link || || Photosynthesis || Biology || {Photosynthesis Video}{!#link} || || Democracy || Politics || {Democracy Video}{!#link} || **Tags:** #Video #Biology #Politics **Tools** | Digital tools for teaching: ||| Tool || Description || Link || || Quizlet || Create flashcards || {Quizlet}{!#link} || || Edumaps || Online pinboard || {Edumaps}{!#link} || **Tags:** #Digital #Tool **Tags** | Thematic keywords for quick classification: `Mathematics` `Environment` `Digital` `Politics` `Biology` **Usage:** Use tags for better filtering in the material library. **Worksheets** | Here you will find worksheets on many topics: ||| Topic || Link || Grade Level || || Fractions || Fractions Worksheet || 5-6 || || Capitals of Asia || Capitals Worksheet || 8-10 || **Tags:** #Worksheet #Capitals #Fractions **Videos** | Recommended videos for the classroom: ||| Topic || Link || Grade Level || || Photosynthesis || {Photosynthesis Video}{!#link} || 7-8 || || Democracy || {Democracy Video}{!#link} || 9-10 || **Tags:** #Video #Biology #Politics **Tools** | Digital tools for students and teachers: ||| Tool || Function || Link || || Quizlet || Learn flashcards || {Quizlet}{!#link} || || Edumaps || Online group work || {Edumaps}{!#link} || **Tags:** #Tool #GroupWork **5-6** | Materials for grades 5 and 6: ||| Media Type || Topic || Link || || Worksheet || Fractions || {Fractions Worksheet}{!#link} || || Video || Basics of plants || {Photosynthesis Video}{!#link} || **Tags:** #5-6 **7-8** | Materials for grades 7 and 8: ||| Media Type || Topic || Link || || Worksheet || Climate Protection || {Climate Protection Worksheet}{!#link} || || Video || Photosynthesis || {Photosynthesis Video}{!#link} || **Tags:** #7-8 **9-10** | Materials for grades 9 and 10: ||| Media Type || Topic || Link || || Video || Democracy || {Democracy Video}{!#link} || || Worksheet || Climate Protection || {Climate Protection Worksheet}{!#link} || **Tags:** #9-10 **Topics****Media Type****Grade Level**
  • Media Lending
    edumaps
    templates
    About this template | - **Goal:** Organize reservable devices clearly and document lending, accessories, and returns. - **Maintenance note:** Create a separate box for each item. Remove outdated devices, mark defective devices, and regularly review return rules. - **Tip:** Each device box can be activated as a lending box with a reservation calendar — see {Chapter 9}{https://nrw.edumaps.de/1140/1/o8gnutdb8wip/uxtepeysdw8v} Tablet Case 1 | **Description** Enter the device type, number of tablets, operating system, and typical use here. **Accessories** - Enter charger, charging cable, cases, pens, and adapters here. - Enter special apps or prepared profiles here. **Pickup and Return** Enter pickup location, return location, return time, and charge level here.Tablet Case 2 | **Description** Enter the device type, number of tablets, numbering, and area of use here. **Accessories** - Enter all included accessories completely here. - Mark missing or defective parts here. **Pickup and Return** Specify here whether the case must be returned fully charged.Single Tablet / Test Device | **Description** Enter the purpose of the single device here, e.g. app testing, presentation, or short-term replacement. **Accessories** - Enter charger and protective case here. - Enter access data or device code only as a note, not as a password. **Pickup and Return** Enter the responsible person, storage location, and return deadline here.Mobile Projector | **Description** Enter model, resolution, brightness, and suitable rooms here. **Accessories** - Enter power cable, HDMI cable, adapters, and remote control here. - Enter spare batteries or carrying case here. **Pickup and Return** Enter pickup location, return location, and note about cooldown time here.Document Camera | **Description** Enter model, connection type, and typical classroom use here. **Accessories** - Enter USB cable, power supply, HDMI cable, and manual here. - Add software or driver note here. **Pickup and Return** Enter here whether the camera is picked up in the office, media room, or staff room.Conference Camera / Webcam | **Description** Enter use for video conferences, hybrid meetings, or lesson recording here. **Accessories** - Enter USB cable, tripod, remote control, and microphone here. - Enter room recommendation or compatibility here. **Pickup and Return** Specify here that return must be in the complete set and that cables must be checked.Microphone Set | **Description** Enter microphone type, number of transmitters, receivers, and suitable usage scenarios here. **Accessories** - Enter charging cable, windscreen, adapters, receiver, and bag here. - Enter battery level or battery type here. **Pickup and Return** Enter here whether the set must be returned charged and complete.Camera Set | **Description** Enter camera model, memory card, recording duration, and intended use here. **Accessories** - Enter battery, charger, memory card, bag, and connection cable here. - Add notes on data transfer here. **Pickup and Return** Specify here whether recordings must be deleted or backed up before return.Tripod and Light | **Description** Enter the type of tripod, light type, and suitable use here. **Accessories** - Enter power supplies, mounts, spare screws, and carrying case here. - Add setup notes or safety rules here. **Pickup and Return** Enter here that return must be in folded condition and that small parts must be checked.Blue-Bot / Bee-Bot Set | **Description** Enter the number of robots, mats, and suitable year groups here. **Accessories** - Enter charging station, USB cable, floor mats, and task cards here. - Add note about charge level here. **Pickup and Return** Specify here that all robots must be returned switched off and charged.Lego Spike Set | **Description** Enter set name, number of kits, target group, and available software here. **Accessories** - Enter hub, motors, sensors, cables, bricks, and box number here. - Document missing parts directly here. **Pickup and Return** Enter the rule for sorted return and checking of parts here.Calliope / Microcontroller | **Description** Enter the number of boards, area of use, and required software here. **Accessories** - Enter USB cable, battery holders, crocodile clips, and sensors here. - Add link to the manual here: {Insert manual}{!#link} **Pickup and Return** Enter storage location, return deadline, and battery handling here.Sensor Set | **Description** Enter available sensors, measuring ranges, and suitable subjects here. **Accessories** - Enter cables, adapters, measuring devices, batteries, and storage box here. - Add software or app note here. **Pickup and Return** Specify here how probes must be cleaned and returned sorted.Microscopes | **Description** Enter number, model, magnification, and suitable grade levels here. **Accessories** - Enter slides, cover slips, specimens, power supplies, and cleaning cloth here. - Label consumables separately here. **Pickup and Return** Specify careful transport, cleaning, and return in the case here.Experiment Case | **Description** Enter topic, subject, grade level, and possible experiments here. **Accessories** - Enter materials list, instructions, safety materials, and consumables here. - Mark missing or refillable materials here. **Pickup and Return** Specify return according to the inventory list and cleaning of materials here.Booking and Reservation | **Activate reservation** To make devices bookable, switch on the "Lending system" in the respective device box under "Bookings and Calendar". Only then will users see a reservation calendar. **Basic rule** Enter here how far in advance devices should be reserved and who may book them. **Process** 1. Select the device in the appropriate column. 2. Reserve the period. 3. If necessary, contact the responsible person. > Avoid double reservations and only book devices for the period actually needed.Issue and Return | **Issue** Enter pickup times, issue point, and responsible contact person here. **Return** - Enter return location and latest return time here. - Specify here whether devices must be returned charged, cleaned, or sorted. **Documentation** Enter here where issue and return are documented.Damage and Missing Accessories | **Report** Enter here how damage, missing cables, or technical problems are reported. **Check** - Check completeness before issue. - Check accessories after return. - Note any irregularities directly in the respective device box. > Do not issue defective devices again before they have been checked.Data Protection and Device Care | **Data protection** Enter the rule for deleting photos, videos, files, and user logins here. **Care** - Return devices dry and clean. - Do not permanently save private accounts on school devices. - If possible, return batteries charged. **Notes** Add link to the internal media policy here: {Insert media policy}{!#link}TabletsPresentation TechnologyAudio & VideoRoboticsScienceRules
  • New Teacher Onboarding
    edumaps
    templates
    About This Template | - **Goal:** This template serves as a clear starting point for new colleagues at the school. It supports the onboarding process. - **Maintenance note:** Check once every semester whether links, responsibilities, rooms, access details, and processes are still up to date. Start Checklist | **Complete before the first day of school** - Add a welcome email or welcome information here - Enter the appointment for the introductory meeting here - Enter the mentor or responsible colleague here - Link important documents here: {Open documents}{!#link} **On the first day of school** - Enter meeting point and time here - Link the room plan or site map here: {Open site map}{!#link} - Enter a short starter task hereFirst School Week | **Goal of the first week** New colleagues should get to know the most important people, rooms, systems, and procedures. 1. Enter the appointment for the school tour here 2. Enter the appointment for the technical introduction here 3. Enter classroom observation or teaching support here 4. Plan a short feedback session at the end of the week here > Adjust this box regularly if the onboarding process changes.School Profile & Mission Statement | **Brief overview** Enter the most important information about the school here. - Enter school type and special profiles - Enter pedagogical priorities - Enter important staff rules - Add the link to the mission statement: {Open mission statement}{!#link} **Note for new colleagues** Briefly explain here which attitude and way of working are especially important at the school.School Account | **Account details** Explain here how new colleagues receive their school account. - Enter the responsible contact person - Enter the username scheme - Enter the initial password rule - Add the link to the login page: {School account login}{!#link} **If there are problems** Enter here whom new colleagues should contact if access is blocked.Edumaps Access | **Using Edumaps** Describe the introduction to Edumaps here. - Enter the login method, e.g. school SSO or username - Enter the responsible Edumaps admin - Link the important start map: {Open Edumaps start}{!#link} - General Edumaps page: {Open Edumaps}{https://nrw.edumaps.de} New colleagues should first check whether they are assigned to the correct school.Wi-Fi & Device Login | **Wi-Fi access** Enter the name of the Wi-Fi network and the procedure for new colleagues here. - Enter the Wi-Fi name - Enter the login type - Enter the guest Wi-Fi rule - Add the link to the instructions: {Open Wi-Fi guide}{!#link} **Device login** Enter here whether teacher devices, room PCs, and tablets use the same account.Password and Security Rules | **Basic rules** Enter the most important school security rules here. - Explain password changes - Explain two-factor authentication, if available - Enter the rule for private devices - Enter the procedure in case of suspected misuse > Access data must not be shared with students or colleagues.Digital Storage | **Central storage** Describe here where new colleagues can find school-wide files. - Enter the storage location - Briefly explain the folder structure - Explain write and read permissions - Add the link to the storage: {Open digital storage}{!#link} **Maintenance** Enter here who removes or updates outdated files.Department Folders | **Teaching materials and agreements** Link the most important department folders here. - German: {Open folder}{!#link} - Mathematics: {Open folder}{!#link} - English: {Open folder}{!#link} - Add more subjects here **Note** Enter here which materials should be used as mandatory.Forms & Templates | **Frequently used documents** Collect central forms and templates here. - Professional development request: {Open form}{!#link} - Class trip or excursion: {Open form}{!#link} - Accident report: {Open form}{!#link} - Parent letter template: {Open template}{!#link} > Use only current templates and remove old versions.Link List for Everyday School Life | **Important links** Enter all regularly needed links here. - Timetable: {Open timetable}{!#link} - Substitution plan: {Open substitution plan}{!#link} - Learning platform: {Open learning platform}{!#link} - School homepage: {Open school homepage}{!#link} **Addition** Add more links here that new colleagues need right at the beginning.Device Inventory | **Available devices** Enter here which devices new colleagues can use. - Enter teacher devices - Enter tablets or iPads - Enter projectors, document cameras, and adapters - Enter specialist room equipment **Storage location** Enter rooms or cabinets for devices here.Borrowing | **Borrow devices** Clearly describe the borrowing process here. 1. Select device or room 2. Check availability 3. Record or request the loan 4. Return the device completely **Link** Link the borrowing calendar or booking list here: {Open borrowing}{!#link}Damage Report | **Report defects or loss** Enter here how technical problems are reported. - Enter the responsible contact person - Enter the reporting method - Enter required information, e.g. device, room, error description - Link the form: {Open damage report}{!#link} > Report damage immediately so that devices can be made ready for use again.Rooms & Technology | **Technology rooms and media rooms** Enter important rooms with technical equipment here. - Enter room and equipment - Enter booking rule - Enter key rule - Link a short guide: {Open room guide}{!#link} **Important** Add special usage rules for specialist rooms here.School Management | **Responsibility** Enter here who from the school management is responsible for new colleagues. - Enter name - Enter area of responsibility - Enter consultation time - Enter contact method **Typical concerns** Enter here which questions should go directly to the school management.Administration and Office | **School office** Enter opening hours and responsibilities here. - Sick notes and forms - Keys and ID cards - Copy cards or print quota - Student data and class lists **Contact** Enter telephone, email, and room here.IT and Media | **Technical help** Enter here who helps with digital systems. - School account - Edumaps - Wi-Fi - Devices and rooms - Printers and copiers **Support method** Enter ticket system, email, or consultation time here: {Open support}{!#link}Mentor and Subject Team | **Support in everyday work** Enter the mentor and responsible subject colleagues here. - Enter mentor - Enter subject department head - Enter year group team - Enter contact person for class leadership > New colleagues should be able to ask actively in the first weeks without having to search for a long time.Sick Leave and Substitution | **Sick leave** Enter the procedure for reporting sick leave here. 1. By when must the report be submitted? 2. To whom is the report sent? 3. Which documents or tasks must be provided? 4. Where is the substitution shown? **Link** Link the substitution plan here: {Open substitution plan}{!#link}Communication Among Staff | **Communication channels** Define here which channels are used for what. - Email for official information - Messenger or chat for short coordination - Notice board or map for school-wide information - Conference tool for digital meetings **Rule** Enter response times and binding channels here.Conferences and Appointments | **Regular appointments** Enter the most important dates of the school year here. - Staff meetings - Subject conferences - Year group team meetings - Parent evenings - Professional development **Calendar** Link the school calendar here: {Open school calendar}{!#link}Data Protection and School Rules | **Binding rules** Enter the most important data protection and school rules here. - Handling of student data - Use of private devices - Photos and publications - Storage of documents - Behaviour in case of data protection incidents **Documents** Link the regulations here: {Open rules}{!#link}First StepsAccess & LoginImportant FoldersDevices & LendingContactsInternal Procedures
  • Observation & Teacher-Training Plan
    edumaps
    organisationschooltemplates
    Instructions (delete) | For trainee teachers, mentors, and teacher-training coordinators. Feedback notes remain confidential between those involved: use this map only for dates and organisation.People Involved | Trainee teacher: name, subjects Mentors: names for each subject Teacher-training coordinator: name Seminar days: enter weekdayExample: Observation with Ms Roth | Subject: English, Class 7A Date: DD.MM., 3rd period Observation focus: leading classroom discussionNew Observation | Teacher, class, date, focusSupervised Teaching | Timetable overview: classes, subjects, supervising teacherAssessed Lesson Observations | Enter dates for assessed observations well in advance: date, subject, class, observerMilestones | Training phases and submissions according to the seminar: enter deadlines Examination period: enter hereDocuments | Training plan, assessment grid, forms: link to the storage locationRegular Meetings | Weekly mentoring session: date and time Add requested topics for the next meeting as a comment📋 How to Use the Map👥 Team🗓️ Lesson Observations🎓 Own Teaching📄 Training & Deadlines💬 Communication
  • Organise School Enrolment
    edumaps
    organisationschooltemplates
    Instructions (delete) | Organisation map for the future Year 1 team and school leadership. Provide parent information separately through a read-only map (see the Transition from Preschool template).Key Details | Enrolment ceremony: DD.MM., 9:00 a.m., auditorium or sports hall Number of new Year 1 students: enter here Class allocation completed by: DD.MM.Send in Advance | Invitation letter with schedule, materials list, and class assignment by DD.MM.Schedule | 09:00 Welcome by the school leadership 09:10 Performance by Year 2 classes 09:30 Classes called and handed over to class teachers 09:45 First lesson, with a parent café running in parallel 10:30 Photos and conclusionPerformance | Which class, what performance, rehearsal datesRoom & Seating | Seating for approximately ... guests, stage, test the equipment Signs from the car parkParent Café | Who organises it (often Year 2 parents), coffee, cake, donation boxGentle Start | Shortened lessons in Week 1: enter times Assign buddies from higher year groups Bus support and school-route trainingFinal Check | Name tags and class lists printed, equipment tested, photography arrangements clarified (consent), storage for school cones during the first lesson📋 How to Use the Map📅 Preparation🎭 Ceremony Programme🪑 Logistics🏫 First Week of School✅ Checklist Shortly Before the Day
  • Plan a School Festival (Organisation Team)
    edumaps
    organisationschooltemplates
    Instructions (delete) | This map is for the organisation team. Use the separate parent helper-list template with booking function (Parents & Communication category). Add responsible persons and deadlines to tasks.The Festival | Occasion: summer festival / anniversary / open day Date: DD.MM., 2:00 to 6:00 p.m. Theme: enter hereApprovals | School leadership and school authority informed Check music licensing requirements and clarify hygiene rules for food salesStall List | Use one box per stall: class or group, offering, location, electricity requirementsStage Programme | 2:30 p.m. Opening by the school leadership 3:00 p.m. Choir Add further slots, allowing 15 minutes per performance plus changeover timeSet-Up & Dismantling | Friday 4:00 p.m. set-up: stage, gazebos, benches (caretaker plus 8 helpers) Dismantling immediately after the festivalEquipment & Electricity | Sound system, microphones, cable reels, securing cable routesWaste & Toilets | Additional bins, signage, cleaning schedule during the festivalBudget | Income target (e.g. for the school support association): Expenses: stage, decorations, change, wristbands Cash handling: who counts it, who takes it to the bankBeforehand | Parent letter by DD.MM., posters, website, invite local press if appropriateOn the Day | Site map at the entrance, announcements, lost-property point at the information stallConclusion | Final cash count and handover, thank the helpers, short retrospective: What will we do better next year?📋 How the Organisation Team Works🎯 Key Details & Concept🎪 Stalls & Programme🔨 Logistics💶 Finances📣 Communication✅ After the Festival
  • Planning a Field Trip / School Excursion
    edumaps
    templates
    Checklist | **Checklist for Planning a Field Trip / School Excursion:** - Determine destination - Coordinate the date - Create participant list - Plan budget - Assign teachers / supervisors ||| Task || Responsible || Status || || Determine destination || Teacher || ☐ || || Coordinate the date || Office || ☐ || || Create participant list || Class Leadership || ☐ || || Plan budget || Teacher, Parents || ☐ || || Assign supervisors || Management || ☐ || Risk / Supervision | **Clarify Risk and Supervision Tasks:** - Prepare a risk assessment - Parent permission / authorization form - Supervision plan (who supervises when?) - Collect emergency contacts ||| Measure || Responsible || || Prepare risk assessment || Teacher || || Inform parents & obtain permission || Class Leadership || || Create supervision plan || Management || || Collect emergency contacts || Students, Parents || Bus / Travel | **Organize Transport & Travel:** - Contact bus company - Schedule travel times - Communicate meeting location - Alternative transport (public transport) ||| Transport || Provider || Time || Comment || || Bus || Miller Travels || 08:00 || Bus reservation || || Public Transport || Local Transport || 07:40 || Arrange tickets || Packing List | **Packing List for School Excursion:** - Clothing (weather appropriate) - Packed lunch - Water bottle - ID card / student ID - Mobile phone & charger - Sunscreen - Pocket money (if necessary) ||| Item || Checked || || Clothing || ☐ || || Packed lunch || ☐ || || Water bottle || ☐ || || ID card || ☐ || || Mobile phone & charger || ☐ || || Sunscreen || ☐ || || Pocket money || ☐ || On-the-go Info | **Execution of the Excursion:** - Program / stations on site - Assign point of contact - Schedule activity times ||| Program Item || Time || Responsible || || Guided tour || 10:00 || Guide || || Break || 12:00 || Teacher || || Workshop || 13:30 || Guide || Feedback & Evaluation | **Reflecting on the Excursion / School Trip:** - What went well? What could be improved? - Collect student feedback - Documentation (photos, reports) ||| Aspect || Feedback (Student) || Suggestion for Improvement || || Organization || "Was great" || More information in advance || || Program || "Varied" || More free time || || Transport || "Punctual" || Increase comfort || PlanningPermissionsOrganizationExecutionReview
  • Prepare Report Conferences
    edumaps
    organisationschooltemplates
    Instructions (delete) | For the extended school leadership team and class teachers. Do not enter student names or grades in this map: it is for scheduling and task planning, not performance records.Conference Timeline | Grade deadline: DD.MM. Conferences: DD.MM. to DD.MM. (see class schedule below) Report printing: DD.MM. Distribution: DD.MM.Conference Schedule by Class | One line per class: class, date, time, roomBy the Grade Deadline | All grades entered, absences checked, comments writtenFor the Conference | Notify the school leadership in advance of cases requiring discussion: promotion at risk, report comments, applicationsLegal Requirements | Invitation deadlines, minute-taking, quorum: link the regional regulations hereMinutes | Template available from the school office; submit signed by DD.MM.Report Printing | Responsible: name Proofing: second check by another person before printing Are paper and official seals available?Distribution Day | Distribution in the 3rd period, followed by no further lessons: enter the arrangementMove Completed Items Here | This gives the school leadership an at-a-glance overview of progress📋 How to Use the Map🗓️ Schedule📄 To Prepare (Class Teachers)⚖️ Formal Requirements🖨️ Printing & Distribution✅ Completed
  • Project Day
    edumaps
    templates
    About this template | - **Goal:** This template supports the planning, implementation, and follow-up of a project day. It is intended for school admins, teachers, project leaders, and the organization team. - **Maintenance note:** Copy the template before the project day, enter responsibilities, and update it after each planning round. Basic information | **Project Day** Enter the title or motto of the project day here. **Date and time period** Enter the date, start time, end time, and break times here. **Location** Enter school buildings, outdoor areas, or external learning locations here. **Organization team** Enter responsible teachers and school admins here.Goals of the project day | **Educational goal** Describe here what students should learn, experience, or create on the project day. **Expected result** Enter specific products, presentations, exhibitions, or documentation here. **Note** > Formulate goals briefly so that all project leaders have the same orientation.Tasks until the project day | 1. Set the date for project offers here. 2. Set the date for room planning here. 3. Set the date for group allocation here. 4. Set the date for material check here. 5. Enter the date for publishing the information here.Project offer 1 | **Title of the offer** Enter the project title here. **Short description** Describe here in 3 to 5 sentences what will be done in the project. **Project leader** Enter the responsible teacher here. **Booking** Think of this box as a booking box: define the number of participants, booking deadline, and target group. {Open booking system}{!#link}Project offer 2 | **Title of the offer** Enter the project title here. **Short description** Describe the process, method, and expected result here. **Suitable for** Enter year groups or classes here. **Booking** Use this box as a booking box: enter the maximum number of participants and booking rules. {Open booking system}{!#link}Project offer 3 | **Title of the offer** Enter the project title here. **Short description** Describe here which tasks students will take on and what product will be created. **Requirements** Enter required prior knowledge, clothing, or permissions here. **Booking** Plan this box as a booking box: enter available places, waiting list, and target group. {Open booking system}{!#link}Collect more offers | **Collection** Enter additional project ideas here that still need to be reviewed. - Enter idea 1 with possible project leader here. - Enter idea 2 with required room here. - Enter idea 3 with material requirements here. **Decision** Note here which offers are approved, merged, or removed.Room overview | **Available rooms** Enter all available rooms for the project day here. - Room: Enter room name here. Use: Enter project or group here. - Room: Enter room name here. Use: Enter project or group here. - Room: Enter room name here. Use: Enter project or group here. **Note** > Also consider specialist rooms, auditorium, sports hall, schoolyard, and external locations.Room allocation | **Allocation** Assign a room to each project offer here. 1. Project: Enter project title here. Room: Enter room here. 2. Project: Enter project title here. Room: Enter room here. 3. Project: Enter project title here. Room: Enter room here. **Check** Enter technical equipment, keys, seating arrangement, and supervision here.Rooms with special requirements | **Specialist rooms** Enter rooms with special equipment here, e.g. computer room, kitchen, workshop, music room, or sports hall. **Safety** Enter special rules, supervision, briefings, or restricted areas here. **Keys and access** Specify here who receives keys and when rooms are opened.Participant lists | **List status** Note here when the participant lists were last updated. **Entry** Specify here where students can see or confirm their project choice. **Export** Enter the link or note for the current participant list here. {Open participant list}{!#link}Group allocation | **Rules** Enter criteria for group allocation here, e.g. year group, preferred choice, group size, or support needs. **Check** Check here whether every class has been fully assigned. **Adjustment** Enter students here who have not yet been assigned to a group.Attendance on the project day | **Recording** Specify here how attendance is checked. - Project leaders report absent students by: Enter time here. - Report to: Enter contact person here. - Late report via: Enter procedure here. **Note** > Distribute attendance lists to all project leaders before the project day.Material list | **General material** Enter material here that is needed for several projects. - Material: Enter here. Quantity: Enter here. Responsible: Enter here. - Material: Enter here. Quantity: Enter here. Responsible: Enter here. - Material: Enter here. Quantity: Enter here. Responsible: Enter here. **Storage location** Enter the place for issue and return here.Project-specific needs | **Needs per project** Enter special material needs for each project offer here. 1. Project: Enter here. Material: Enter here. Quantity: Enter here. 2. Project: Enter here. Material: Enter here. Quantity: Enter here. 3. Project: Enter here. Material: Enter here. Quantity: Enter here. **Procurement** Specify here what will be ordered, borrowed, or brought by students.Technology and media | **Technology needs** Enter projectors, speakers, tablets, laptops, cameras, or Wi-Fi access here. **Check** Enter the date for the technology test here. **Support** Enter the contact person for technical problems on the project day here.Daily schedule | **Schedule** Enter the schedule of the project day here. 1. Arrival and orientation: Enter time here. 2. Project phase 1: Enter time here. 3. Break: Enter time here. 4. Project phase 2: Enter time here. 5. Presentation or closing: Enter time here. 6. Tidying up and sign-out: Enter time here. Preparation milestones | **Preparation** Enter important dates up to the project day here. - Finalize offers by: Enter date here. - Enable booking by: Enter date here. - Publish groups by: Enter date here. - Confirm rooms by: Enter date here. - Provide materials by: Enter date here.Communication before the project day | **Information for teachers** Enter here when and how teachers will be informed. **Information for students** Enter here when project choice, meeting points, and schedule will be published. **Information for parents** Enter here whether parent information is necessary and where it is stored. {Open parent information}{!#link}Project documentation | **Documentation** Specify here how results will be recorded, e.g. photos, videos, texts, posters, or presentations. **Storage** Enter the link to the results storage here. {Open results storage}{!#link} **Responsibility** Enter here who collects and checks the documentation.Presentation | **Form of presentation** Enter here whether results will be presented in the auditorium, classroom, digitally, or as an exhibition. **Time slot** Enter time and duration of the presentation here. **Setup** Enter required display boards, technology, tables, or moderation here.Evaluation | **Collect feedback** Specify here how feedback from students and teachers will be collected. **Guiding questions** - What worked well? - What should be changed for the next project day? - Which projects should be offered again? **Next steps** Enter decisions for the next project day here.What happens in case of illness? | **Regulation** Enter here how students report sick on the project day. **Reporting office** Enter contact person and reporting method here. **Project leaders** Enter here when absent students must be reported.Can a project be changed? | **Change rule** Specify here whether project changes are allowed. **Deadline** Enter date and time for the last changes here. **Procedure** Enter here who checks and documents changes.What must be considered for external learning locations? | **External locations** Enter address, meeting point, and responsible person here. **Consent** Note here whether a consent form is required. **Safety** Enter rules for routes, supervision, emergency contact, and return here.Where can I find help? | **Organization** Enter contact persons for schedule, rooms, materials, and technology here. **Edumaps** For questions about the map, enter the internal contact person here. **Help link** Optionally enter a link to the Edumaps help here. {Open Edumaps}{https://nrw.edumaps.de} OverviewProject offersRoomsGroupsMaterialsScheduleResultsFAQ
  • School Development (Steering Group)
    edumaps
    organisationschooltemplates
    Instructions (delete) | Use one column with action boxes for each development goal. Each action: responsible person, deadline, status. Before meetings, the map serves as the basis for reporting.Our Priorities | From the school programme: enter 2 to 3 development goals for this school year Example: embed basic digital literacy in all subjectsExample Measure: Training Series | Responsible: name Deadline: DD.MM. Status: 2 of 4 sessions completed Success criterion: 80 percent of staff participateNew Measure | Responsible: Deadline: Status: Success criterion:New Measure | Responsible: Deadline: Status: Success criterion:How We Measure Progress | For each goal: How will we recognise progress? Surveys, figures, feedback rounds Interim review dates: DD.MM. and DD.MM.Surveys | Link parent, student, and staff surveys here (use survey boxes)Steering Group | Meeting dates and minutes Report to the full staff meeting: DD.MM.📋 How the Steering Group Works🧭 Strategic Goals🎯 Goal 1: Enter Here🎯 Goal 2: Enter Here📊 Evaluation🗓️ Meetings & Reports
  • School Exam & Test Plan
    edumaps
    templates
    Date | **Date of Exam/Test:** - dd.mm.yyyyTopics | **Topics:** - Topic 1 - Topic 2 - Focus: Review & DeepeningAllowed Aids | **Allowed Aids:** - Calculator - Formula collection - DictionaryPractice Material | **Practice Material:** - Worksheet 1 - Practice booklet - Online exercises Date | **Date of Exam/Test:** - dd.mm.yyyyTopics | **Topics:** - Topic 1 - Topic 2 - Focus: ApplicationAllowed Aids | **Allowed Aids:** - Set square - Pencil - CalculatorPractice Material | **Practice Material:** - Sample exam from last year - Edumaps examples Date | **Date:** - dd.mm.yyyy (already taken)Topics | **Topics covered:** - Topic 1 - Topic 2Allowed Aids | **Allowed Aids:** - Evaluation: Formula collection, calculator usedPractice Material | **Practice material used:** - Worksheets - Sample solutionsDate | **Make-up date:** - dd.mm.yyyy (make-up)Topics | **Topics:** - Topic 1 - Topic 2 - Additional tasks possibleAllowed Aids | **Allowed Aids:** - Calculator - Formula collection - DictionaryPractice Material | **Practice Material:** - Individual practice material - Make-up help on Edumaps UpcomingThis MonthCompletedMake-up Exams
  • Seating Plan Class ...
    edumaps
    organisationplanschoolseatingtemplates
    📋 Instructions (delete) | Use one box per seat: enter names and arrange the boxes like desks. Create table groups by moving boxes together. For a new seating plan: copy the map so the old one is preserved.🧑🏫 Teacher's Desk | Seat 1 | Enter nameSeat 2 | Enter nameSeat 3 | Enter nameSeat 4 | Enter nameSeat 5 | Enter nameSeat 6 | Enter nameSeat 7 | Enter nameSeat 8 | Enter nameSeat 9 | Enter nameSeat 10 | Enter nameSeat 11 | Enter nameSeat 12 | Enter name
  • Staff Portal
    edumaps
    templates
    About this template | - **Goal:** This map serves as a central homepage for school admins and teachers. - **Maintenance note:** Update this template regularly. Remove outdated notes or move them to the archive. Weekly Info | **Important this week** Enter weekly information here. - Enter the most important change of the week - Add a reminder for the staff - Add a deadline or date > This box should remain as short as possible and be updated weekly.Short Announcements | **New short announcements** Enter brief notes here that are relevant for many colleagues. - Enter a new regulation or change - Add a note from the office - Enter a technical issue or maintenance notice - Name the contact route for follow-up questionsCompleted or no longer current | **Storage for completed notes** Enter notes here that should remain visible for a short time but no longer need to be in the main area. - Add the completed message with date - Delete or archive after one week - Keep only relevant records visibleNext important dates | **Enter dates** Enter the next school dates for the staff here. 1. Add date, time, and location 2. Name the responsible contact person 3. Add a link or materials if needed - Full staff meeting: enter date - Staff briefing: enter date - Parents' evening: enter dateDeadlines and submissions | **Deadline overview** Enter all submissions here that teachers need to observe. - Grade entry by: enter date - Feedback on class trip by: enter date - Material order by: enter date - Training application by: enter dateSubstitution and organization | **Organizational notes** Enter notes here about substitutions, supervision, room changes, or special daily procedures. - Check substitution plan: enter link or location - Supervision change: enter note - Room change: enter affected classes and rooms > Mark changes with date and time whenever possible.Internal school systems | **Links to internal systems** Enter the school's most important digital systems here. -{Enter school portal}{!#link} - {Enter substitution plan}{!#link} - {Enter file storage}{!#link} - {Enter learning platform}{!#link} Replace example links with the school's real links.Edumaps and digital tools | **Tools for teaching** Enter links here to Edumaps, media portals, and other tools. - {Open Edumaps}{!#link} - {Enter the school's media portal}{!#link} - {Enter video conference system}{!#link} - {Enter support form}{!#link} Forms and administration | **Administrative links** Enter links here to forms, service instructions, and administrative pages. - {Enter sick leave form}{!#link} - {Enter training application}{!#link} - {Enter room booking}{!#link} - {Enter material order}{!#link} Teaching templates | **Templates for teaching** Enter frequently used teaching templates here. - Link worksheet template - Link presentation template - Link assessment rubric - Link Edumaps template > Only include current and approved templates.Parent communication | **Text modules and templates** Enter templates here for parent letters, consent forms, and information letters. - Enter parent letter template - Enter consent form - Enter class trip information - Enter reply slipSchool organization | **Organization templates** Enter templates here for school procedures. - Enter meeting minutes template - Enter checklist for events - Enter room plan or supervision plan - Enter template for resolutionsCurrent training opportunities | **Enter training opportunities** Enter current training offers for the staff here. - Topic: enter here - Date: enter here - Provider: enter here - Registration: enter link or contact > Place especially relevant offers at the top.Internal short training sessions | **School-internal training** Enter brief internal introductions or mini training sessions here. - Enter training topic - Enter responsible colleague - Enter room or video link - Add link to materials Examples: Edumaps, digital whiteboard, file storage, data protection, AI in teaching.Training requests | **Collect needs** Collect training requests from the staff here. - Enter topic - Enter target group - Enter preferred time period - Enter urgency > Review this box regularly and remove completed items.School admin and technology | **Technical contacts** Enter responsibilities for digital systems here. - School admin: enter name and contact - Edumaps: enter name and contact - Devices and Wi-Fi: enter name and contact - Passwords and access: enter procedure > For urgent cases, also name the preferred contact route.Office and school leadership | **Central contacts** Enter the school's most important contacts here. - Office: enter contact and office hours - School leadership: enter contact and responsibility - Deputy: enter contact and responsibility - Administration: enter contact and responsibilityDepartments and teams | **Subject-specific responsibilities** Enter contacts here for subject departments, year groups, or working groups. - Department: enter contact person - Year team: enter contact person - Media group: enter contact person - Data protection or security: enter contact personFrequently asked questions for getting started | **FAQ for new colleagues** Enter answers to typical onboarding questions here. 1. How do I get access to the digital systems? 2. Where can I find the substitution plan? 3. Where are internal school templates stored? 4. Who do I ask if I have technical problems? Add the answers directly below the questions.Problems with login or password | **Login help** Enter the procedure for password problems here. - Name the affected system - Enter the responsible contact person - Name the required information - Enter the expected processing time > Do not write passwords in this map.How is this map maintained? | **Maintenance process** Define here who updates this map. - Responsible admin: enter name - Deputy: enter name - Review cycle: enter weekly or monthly - Change requests: enter contact route > Delete outdated content so the map remains reliable.Current UpdatesDatesImportant LinksTemplatesTrainingContactsFAQ
  • Student Council (Working Board)
    edumaps
    organisationschooltemplates
    Instructions | All student council members receive editing rights. Projects move from Ideas to In Progress and then Implemented. Transparency tip: create a second read-only map showing results for the student body.The Team | Student council president: name Deputy: name Class representatives: list or link Staff adviser: nameStudent Council Meeting | First Tuesday of every month, 1:30 p.m., student council room Add suggested topics as comments below this boxExample: Water Dispenser in the Foyer | Submitted by: Class 8B Next step: clarify costs and ask the school leadershipNew Issue | What is it about, and who is submitting it?Example: Sponsored Run for the Schoolyard | Responsible: team of 3 people Status: date confirmed, sponsor cards being printed Use the Sponsored Run templateMake Achievements Visible | Move completed projects here: they show the student body what the student council has achievedRepresentation on Committees | School conference: enter dates and student council representatives Municipal or regional student council: contact person📋 How the Student Council Works👥 Our Student Council💡 Ideas & Issues🔨 In Progress✅ Implemented🏛️ Committees & Dates
  • Substitute Teacher Folder
    edumaps
    templates
    Introduction | ### What's on the agenda today? - Greet the class - Introduce yourself as the substitute teacher - Give an overview of today's schedule || Tip || || Stay calm, introduce yourself briefly, and get a first impression of the class. ||Schedule | ### Lesson flow - Daily schedule - Notes about special circumstances - Follow fixed routines || Examples || || 1. Work phase || 2. Break || 3. Closing ||Copy Templates | 📄 Prepare worksheets or use available copy templates. - Please provide central copy templates for substitute teaching. - Note: Available in the staff room or digitally. || Copy Template Tips || || Short, clear, differentiated ||Contacts | - Contacts in the school - Secretariat: sekretariat@schule.de - Substitute coordination: Ms. Müller Tel. 0123456789 || Note || || In case of problems, always contact the Secretariat! ||Introduction | 📝 **Rule check at the start** - Which rules apply? - Are there class rules on the board? || Tip || || Briefly review rules together ||Schedule | ### Typical rules - Raise your hand before speaking - Phones prohibited - Respectful interaction **Table** ||| Rule || Meaning || || Raise hand || Speak only when called on || || Phones off || No phone use during lessons || || Consideration || Don't disturb neighbors ||Introduction | 👀 **Check the seating arrangement** - Is there a current seating plan? - Who is absent today? || Note || || Seating plans are usually found in the class book or with the substitute plan. ||Contacts | ⚠️ **Emergency contacts at a glance** - Janitor: {Mr. Schmidt}{tel:0987654321} - School emergency number: **112** - First aid kit: Staff room || Important || || Stay calm and follow instructions ||Copy Templates | 🗂 **Provide materials** - Books, workbooks, worksheets - Digital tasks if applicable || Materials Checklist || || Material || Use || || Worksheet || Group work || || Book Chapter 5 || Individual work || || Tablet || Research ||TodayClass RulesSeating PlanEmergencyTeaching Materials
  • Support/Development Plan Documentation (Team View)
    edumaps
    templates
    Notes | **Notes about the student:** - Are there any special circumstances? - What information is relevant for the team? - Observe data protection: document sensitively and respectfully.Results | **Typical goals and results** ||| Goal || Result || || Improvement of reading skills || Student can better understand texts || || Strengthen social behavior || Conflicts are resolved independently || Feel free to add more specific goals.Responsibilities | **Responsibilities (data protection aware)** - Who will implement the measures? - Which team member is responsible for which actions? - Indicate responsibility with initials or abbreviation.Dates Overview | **Dates for support/development planning** ||| Date || Content || || 01.09.2024 || Agreement on goals with parents || || 15.10.2024 || Action check || || 01.12.2024 || Evaluation of results || You can also add individual dates.StudentGoalsActionsDates
  • Training Tracker
    edumaps
    templates
    Course Links | **Collect all course ideas and links to trainings** ||| Course Name || Link || || Training A || {Training A Website}{!#link} || || Training B || {Training B Website}{!#link} || *Add new course ideas here!*Notes | **Initial thoughts and remarks about courses** - Motivation - Expected content - Required resources *Enter notes and considerations here.*Course Links | **List booked training courses** ||| Course Name || Date || Link || || Training C || 2024-09-01 || {Training C Website}{!#link} || *Enter booked courses here!*Notes | **Organizational notes and open questions** - Registration confirmation received? - Organizational information *Record important information here!*Proofs / Uploads | **Training completed – proofs and uploads** - Upload or link certificate of attendance - Reflection on the course *Store documents or links here!*Notes | **Experiences and ToDos after training** - Implementation ideas in teaching - Further links *Document experiences!*Proofs / Uploads | **Collect all obtained certificates** ||| Course Name || Certificate || || Training D || [File upload or link] || || Training E || [File upload or link] || *Enter certificates and proofs here!* IdeasBookedCompletedCertificates
  • Welcome to the Staff (Onboarding New Teachers)
    edumaps
    organisationschooltemplates
    Instructions (delete) | Every new teacher receives a link to this map on their first day. Once properly maintained, it saves dozens of individual questions. Responsible for keeping it up to date: enter name.Week 1 | Keys and access fob: caretaker Accounts (administration, Wi-Fi, work email, Edumaps): IT coordinator Tour and introduction to staff: mentorYour Mentor | Enter name: first point of contact for all everyday questionsReporting Sickness & Cover | Report sickness by: time, to: person Substitution schedule: where to view it and how to leave tasksSupervision Duties & Breaks | Supervision schedule: notice board and digital version Rules for swapping duties: enter hereClass Register & Grades | Enter the system and link a quick guideLocations | Photocopier (code from the school office), resource rooms, subject collections, mailboxes, staff kitchenDigital | File structure, forms, internal curricula: enter linksContact Persons | School leadership, timetable, IT, safety, staff council, disability representative: enter namesDates | Full staff meetings, subject meetings, professional development days: link the annual overviewFAQ | Parking, lunch, closing times, training applications: answer the questions every new teacher asks hereIs Your Question Missing? | Post it as a comment: the answer will be added for future new staff📋 Note🏫 First Days📄 Important Procedures🗂️ Where Can I Find Things?👥 People & Committees❓ Frequently Asked Questions