Plan a School Festival (Organisation Team)

This map is for the organisation team.

Use the separate parent helper-list template with booking function (Parents & Communication category).

Add responsible persons and deadlines to tasks.

Occasion: summer festival / anniversary / open day

Date: DD.MM., 2:00 to 6:00 p.m.

Theme: enter here

School leadership and school authority informed

Check music licensing requirements and clarify hygiene rules for food sales

Use one box per stall: class or group, offering, location, electricity requirements

2:30 p.m. Opening by the school leadership

3:00 p.m. Choir

Add further slots, allowing 15 minutes per performance plus changeover time

Friday 4:00 p.m. set-up: stage, gazebos, benches (caretaker plus 8 helpers)

Dismantling immediately after the festival

Sound system, microphones, cable reels, securing cable routes

Additional bins, signage, cleaning schedule during the festival

Income target (e.g. for the school support association):

Expenses: stage, decorations, change, wristbands

Cash handling: who counts it, who takes it to the bank

Parent letter by DD.MM., posters, website, invite local press if appropriate

Site map at the entrance, announcements, lost-property point at the information stall

Final cash count and handover, thank the helpers, short retrospective: What will we do better next year?