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4. Parents & Communication
Templates – Copy and adapt for your own maps Edumaps NRW
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box (1)language (1)parents (10)support (1)templates (15)worry (1)
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After Year 4: Transition to Secondary Schooledumaps Instructions (delete) | Adjust dates, school types, and deadlines to your region. Share it as a read-only link with the parents of Year 4 students.Autumn | Information evening about the transition: DD.MM. Consultation meetings with the class teacher: DD.MM. to DD.MM.Winter | Mid-year report with secondary-school recommendation: DD.MM.Spring | Registration at secondary schools: DD.MM. to DD.MM. Admission decision: by DD.MM.Academic Secondary School | Usually leads to the Abitur university entrance qualification after 8 or 9 yearsIntermediate Secondary School | Intermediate school qualification, followed by vocational training or further routes to the AbiturComprehensive School / Community School | All school qualifications are possible, with students learning together for longerNote | Names and pathways differ by region. Please adjust these boxes.What You Need | Registration form from the preferred school Year 4 mid-year report Birth certificate Recommendation letter if required in your regionExample: Exampletown Academic Secondary School | Sat, DD.MM., 9:00 a.m. to 1:00 p.m.Example: Exampletown Comprehensive School | Sat, DD.MM., 10:00 a.m. to 2:00 p.m.Add Another School | Enter the date and timeIs the Recommendation Binding? | This is regulated differently in each region. We are happy to advise you individually.What Matters in the Decision? | Your child's enjoyment of learning, working habits, and resilience are more important than individual grades.📋 Note for the School🗓️ Timeline in Year 4🏫 Overview of School Types📄 Registration & Documents🚪 Open Days❓ Frequently Asked Questions
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Book a Parents' Consultation Day at …edumaps 🔒 Privacy Notice | Please note that your information will be treated confidentially and will only be used for the organization of the Parents' Consultation Day.📞 Contact | If you have any questions, you can reach us at: School Office: sekretariat@… Phone: … ⌚ Punctuality | **Please arrive punctually for your scheduled appointment to ensure the process runs smoothly.**🌬️ Cancellations | If you are unable to make your appointment, please let us know as early as possible. **By phone at: …** 📅 16:00 – 16:20 | 📅 16:20 – 16:40 | 📅 16:40 – 17:00 | 📅 17:00 – 17:20 | 📅 17:20 – 17:40 | 🚫 We do not want an appointment. | 📅 I request an appointment on another day. | Please write your suggested date and time and your name as a comment. If all timeslots above are booked, you can also enter your name/class/reason as a comment here. You will be notified as soon as an additional appointment is possible. 📅 16:00 – 16:20 | 📅 16:20 – 16:40 | 📅 16:40 – 17:00 | 🚫 We do not want an appointment. | 📅 I request an appointment on another day. | Please write your suggested date and time and your name as a comment. If all timeslots above are booked, you can also enter your name/class/reason as a comment here. You will be notified as soon as an additional appointment is possible. Notes & RulesNotes & RulesMs. Bookmiller (Class 7A)Mr. Harlem (Class 7B)
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Class Fund (Transparent Overview)edumaps Instructions for the Class Teacher (delete) | Share this map with parents as a read-only link. Update the balance and lists after every transaction. Do not publish full names in connection with overdue payments.Current Balance | Balance as of DD.MM.: 245.50 euros (example)Contribution | 20 euros per child and semester Payable by DD.MM. in cash to the class teacher or by bank transferWhat the Fund Is Used For | Craft materials, class celebrations, admission fees for trips, small giftsExample: Parent Contributions, First Semester | 22 of 24 children, 440 euros, as of DD.MM.Example: Proceeds from Cake Sale | 87.50 euros on DD.MM.New Income | Enter the amount and dateExample: Museum Admission | 96 euros on DD.MM. (24 children at 4 euros each)Example: Christmas Craft Materials | 23.80 euros on DD.MM.; receipt availableNew Expense | Enter the amount, date, and purposeExample: Contribution towards the Class Trip | Target: 240 euros Current total: 175 euros Collecting until: DD.MM.📋 Notes💰 Balance & Rules📥 Income📤 Expenses🎯 Current Fundraising Campaign
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Class Trip to ... (Information for Parents)edumaps Travel Dates | Destination: enter here Departure: DD.MM., 8:00 a.m. from the schoolyard Return: DD.MM., approximately 3:00 p.m.Accommodation | Name and address of the youth hostel Emergency phone numberCosts | Total price: 185 euros (example) Payable by DD.MM.; payment by instalments is possible by arrangement Information about available education and participation grantsClothing | A change of clothes for every day, sturdy shoes, rain jacket, indoor shoesPersonal Care | Toiletries, towels, personal medication (please hand it to the accompanying adult)Other Items | Bed linen if required, small backpack, water bottle, games for the eveningPlease Do Not Bring | Valuables and large amounts of moneyConsent Form | Submit to the class teacher by DD.MM.Health Form | Please provide complete information about allergies, medication, and swimming ability; submit by DD.MM.Accompanying Adults | Class teacher: name Additional accompanying adult: nameContact During the Trip | School emergency number: enter here We will contact you if anything happens. No news means everything is fine.Mobile Phone Rules | Enter the class rule here, e.g. 30 minutes of phone time in the eveningPocket Money | Recommendation: no more than 20 eurosHomesickness | It happens and usually passes quickly. We will take care of your child and contact you if necessary.ℹ️ Key Details🧳 Packing List📄 Forms & Deadlines📞 Contact & Emergency❓ Frequently Asked Questions
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Class Worry Boxedumaps Instructions (delete) | Choose the sharing settings carefully: depending on the settings, posts may display names or may be submitted without signing in. Firm rule: the box is read and answered at least once a week. For serious issues (violence, risk of self-harm): do not address them through the map. Speak directly with the student and involve the school social worker.How It Works | Write down what is worrying or upsetting you: in class, at school, or elsewhere. Describe instead of blaming: do not name classmates in public posts.Your Wishes | What would make the class or school better? Small ideas count too.Positive Things Belong Here Too | What do you like at the moment? Would you like to thank someone? Add it here.What Happens Next | The teacher or class council responds to the issues here: What will happen, and what was decided? No post will remain unanswered.Confidential Contacts | School social worker: enter name, room, and availability Trusted teacher: enter name Local counselling services: enter hereNummer gegen Kummer | Free and anonymous: 116 111 (Mon to Sat, 2:00 to 8:00 p.m.) Online counselling: nummergegenkummer.de In immediate danger: 112📋 Note for the Teacher💬 What Is on My Mind🙏 What I Would Like🌟 What Is Going Well💡 Answers📞 Where to Get Help
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Feedback from Parentsedumaps Dear Parents | Your feedback helps us improve. Please remain factual and do not mention the names of children or teachers. The board is read and regularly answered by the school leadership.Example | The new cafeteria ordering system via the app works very wellYour Contribution | Add your own box or comment hereExample | More bicycle racks at the side entrance would be helpfulYour Suggestion | Add your own box or comment hereExample: Question | Will there be a ski club again next year?School's Answer | Answers will appear here below the corresponding questionExample: School Festival on Friday or Saturday? | Insert a survey box with voting functionality here (see the Poll with Voting template)📋 How the Board Works👍 What Is Going Well💡 Suggestions for Improvement❓ Questions for the School📊 Current Poll
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From Preschool to Primary School (Parent Information)edumaps Instructions (delete) | Adjust dates and contact details. Share it as a read-only link with preschools and future school families.One Year Before | Parent information evening: DD.MM. School registration: DD.MM. to DD.MM.In Spring | School-entry health examination (the invitation comes from the health authority) Trial lesson for the children: DD.MM.Shortly Before the Start | Parents' evening for future Year 1 classes: DD.MM. Enrolment ceremony: DD.MM.Independence | Practise getting dressed independently, tying shoelaces, and recognising personal belongingsSocial Skills | Listen, wait patiently, and resolve conflicts with wordsImportant | Teaching reading, writing, and arithmetic is the school's responsibility. No advance training is necessary.Open Day | Date: DD.MM., 10:00 a.m. to 1:00 p.m.Cooperation with Preschools | Visits by preschool children during lessons; dates arranged through the preschoolCan My Child's School Entry Be Deferred? | Yes, upon application and after consultation. Please contact us early.My Child Speaks Very Little German | We provide language support from the beginning. Please mention this during registration.Add Another Question | Enter the answerYour Contacts | School office: phone and email School-enrolment contact person: name📋 Note for the School📅 Timeline until School Enrolment🧠 What Helps Your Child🏫 Opportunities to Get to Know the School❓ Frequently Asked Questions📞 Contact
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Parent Conference Dayedumaps Scheduling appointments | There are exactly 18 appointments available. Please book only one appointment per child. Core hours are: 2 - 4 PM If no appointment suits you, please contact me again at my@email.xyz 14:00 - 14:20 | 14:20 - 14:40 | 14:40 - 15:00 | 15:00 - 15:20 | 15:20 - 15:40 | 15:40 - 16:00 | 14:00 - 14:20 | 14:20 - 14:40 | 14:40 - 15:00 | 15:00 - 15:20 | 15:20 - 15:40 | 15:40 - 16:00 | 14:00 - 14:20 | 14:20 - 14:40 | 14:40 - 15:00 | 15:00 - 15:20 | 15:20 - 15:40 | 15:40 - 16:00 | Monday, 2026-09-07Tuesday, 2026-09-08Wednesday, 2026-09-09
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Parent Council / School Parent Council (Working Board)edumaps Instructions | Tasks move from Open to In Progress and then Completed. For each task: enter the responsible person and deadline. Collect meetings and minutes in their own column.Chair | Enter name and contact detailsDeputy Chair | Enter name and contact detailsTreasurer | Enter name and contact detailsAdditional Members | Enter names and classesNext Meeting | Date: DD.MM., 7:30 p.m. Location: staff room or online Agenda: add hereMinutes of the Last Meeting | Attach the minutes as a file or enter them as textExample: Organise Cake Sale for the Summer Festival | Responsible: name Deadline: DD.MM. Status: create helper listNew Task | Responsible: Deadline:Example: Clarify Funding for the Circus Project | Responsible: name Request sent to the school support association; response expected by DD.MM.Move completed items here | 📋 How We Use the Board👥 Members & Responsibilities📅 Meetings & Minutes✅ Tasks (Open)🔄 In Progress✔️ Completed
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Parent FAQ: Procedures at Our Schooledumaps Instructions (delete) | Adjust all placeholders and add frequently asked questions. Link it as a read-only link on the website and in email signatures. This saves the school office many phone calls.Reporting an Absence | Notify the school office by phone or email by 7:45 a.m.Written Explanation | Submit it in writing to the class teacher within 3 daysInfectious Diseases | Please report notifiable diseases immediately. Return to school is subject to the health authority's requirementsLesson Times | Start at 8:00 a.m.; end time depends on the timetable Entry from 7:45 a.m.Care Hours | Early care from 7:00 a.m., afternoon care until 4:00 p.m. Registration through the school officeLesson Cancellations | Information is sent through the parent communication channels the evening before or by 7:00 a.m.Individual Days | Apply to the class teacher, preferably one week in advanceBefore and After School Holidays | Only in justified exceptional cases; apply to the school leadershipHow to Contact Us | School office: phone and email Teachers: work email, usually replying within 2 working daysConsultation Times | Parent-teacher consultation days twice a year; individual appointments by arrangementCafeteria | Order by 9:00 a.m. on the same day; see the cafeteria menu for pricesBreak-Time Rules | Long breaks take place in the schoolyard, or inside the building during heavy rain📋 Note for the School🤒 Illness & Absence🕐 Times & Care📆 Leave of Absence💬 Communication🍎 Meals & Breaks
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Parent Information Board (Multilingual)edumaps Instructions (delete) | Use one column per language, with the boxes in the same order in every column. Add further languages according to the needs of your parent community. Tip: Edumaps' AI features can help with translation.Reporting an Absence | Please notify the school office by 7:45 a.m. if your child is ill: enter phone numberNext Parents' Evening | Date: DD.MM., 7:00 p.m., enter roomMaterials List | Please give your child the following items by DD.MM.: enter hereReporting sick | Please call the school office before 7:45 am if your child is ill: phone numberNext parents' evening | Date: DD.MM., 7 pm, room numberMaterials list | Please give your child the following items by DD.MM.: enter hereПовідомлення про хворобу | Будь ласка, повідомте секретаріат до 07:45, якщо ваша дитина захворіла: номер телефонуНаступні батьківські збори | Дата: ДД.ММ., 19:00, кабінетСписок матеріалів | Будь ласка, дайте дитині до ДД.ММ.: впишіть тутCopy This Column | Create one column for each additional language used by the parent community and translate the three boxes📋 Note for the School🇩🇪 German🇬🇧 English🇺🇦 Українська➕ Additional Language
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Parent Information Pinboard (read only)edumaps Weekly Info | **Current Week Highlights:** - Class activities - Organizational notes - Important messages Up-to-date school life information is regularly posted here.Notes | **Announcements and Parent Letters** Please pay attention to the current notes and parent letters provided for your information.Weekly Info | **Important Upcoming Dates:** ||| Date || Event || || 12.09.2024 || Parent Evening || || 21.09.2024 || School Excursion || || 03.10.2024 || Public Holiday (Day of German Unity) || All scheduled dates can be found {here}{!#link}.Notes | **Forms and Important Documents:** - {Registration Form}{!#link-1} - {Parent Letter September}{!#link-2} - {Holiday Overview}{!#link-3}Links | **Important Contacts:** ||| Name || Role || Contact || || Ms. Schmidt || Secretary || schmidt@sample-school.com || || Mr. Bauer || Principal || bauer@sample-school.com || You can find further contacts on the school website.InformationDatesDownloadsContact
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Parent Meetingedumaps About This Template | - **Goal:** Centrally bundle information before and after the parent meeting: agenda, presentation, links, downloads, FAQ, and contact. - **Maintenance note:** Before sending to parents, check all placeholders, remove outdated files, and verify access permissions. - **Rights note:** If external parents are given access, only share the required content and avoid edit permissions. Topic of the Parent Meeting | **Topic** Enter the topic of the parent meeting here. **Class or Group** Enter the class, year group, or learning group here. **Date and Time** Enter the date, start time, and expected end time here. **Location or Access** Enter the room, building, or video conference link here: {Insert access}{!#link}Agenda | **Planned Agenda** 1. Enter welcome and the goal of the evening 2. Enter organizational notes 3. Enter subject-specific or educational topics 4. Plan time for parents' questions 5. Enter next steps and closing **Timing** Add brief time details here, e.g. 18:00–18:10 Welcome.Preparation | **Complete Before the Parent Meeting** - Send invitation - Check room or video conference - Upload presentation - Provide materials - Prepare attendance list - Check access permissions for parents **Notes** Enter internal preparation notes here.Presentation for the Parent Meeting | **Presentation File** Upload or link the presentation here: {Open presentation}{!#link} **Note** Before sharing, check whether all slides are intended for parents and do not contain internal notes.Summary for Parents | **Most Important Points** - Enter key information 1 here - Enter key information 2 here - Enter key information 3 here **After the Parent Meeting** Add a brief summary here of what was discussed and decided.Decisions and Agreements | **Agreements** - Enter agreement here - Enter responsibility here - Enter deadline here **Open Points** Enter topics here that need to be clarified later.School Information | **Important School Links** - {Insert school homepage}{!#link} - {Insert substitution plan or information portal}{!#link} - {Insert cafeteria or meals}{!#link} - {Insert school rules or house rules}{!#link} **Note** Only include links here that should remain permanently accessible for parents.Learning Platforms and Access | **Access and Platforms** - {Insert learning platform}{!#link} - {Insert timetable system}{!#link} - {Insert parent communication}{!#link} - {Open Edumaps}{https://nrw.edumaps.de} **Support Note** Enter here who parents should contact in case of login problems. Rights and Data Protection | **Check Sharing Settings** Document here whether parents have read-only access or whether individual content is password-protected. **Data Protection Note** Do not publish internal student data, grade lists, diagnoses, or confidential meeting notes. > External parents generally receive access only to shared parent information, not to internal work areas.Parent Letter and Invitation | **Documents** - {Download invitation}{!#link} - {Download parent letter}{!#link} - {Download schedule overview}{!#link} **Maintenance Note** After the parent meeting, remove outdated invitations or label them as archive.Forms | **Forms for Parents** - {Insert feedback}{!#link} - {Insert consent form}{!#link} - {Insert contact form}{!#link} **Note** Enter here by when forms should be returned and to whom they should be submitted.Materials After the Parent Meeting | **Follow-up** - {Download summary}{!#link} - {Download presentation as PDF}{!#link} - {Download further notes}{!#link} **Update** Enter the date of the last update here.Frequently Asked Questions | **Question 1** Enter a common parent question here. **Answer** Enter a short, clear answer here. **Question 2** Enter another question here. **Answer** Add the answer here.Organizational Questions | **Participation** Enter here whether registration is required. **Documents** Enter here which documents parents should have ready. **Questions in Advance** Enter here by when questions can be submitted.Technical Questions | **Access to the Map** Explain here how parents can open the map. **Problems with Links or Files** Enter the support contact here, e.g. email to the class teacher or school admin. **Video Conference** Enter notes here about microphone, camera, browser, or access code.Contact Persons | **Class Teacher** Enter name and contact details here. **School Admin** Enter contact details for technical questions here. **School Office** Enter the school office availability here.Parent Feedback | **Collect Feedback** Enter the link to the feedback form or survey here: {Give feedback}{!#link} **Deadline** Enter here by when feedback is requested. **Evaluation** After the parent meeting, summarize the most important feedback here.Next Steps | **To-do After the Parent Meeting** - Add summary - Share presentation - Answer open questions - Document decisions - Remove outdated content **Next Date** Enter the next parent meeting or follow-up date here.Topic & AgendaPresentationImportant LinksDownloadsFAQContact
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School-Start Checklist (Year 1)edumaps How to Use the List | All items are suggestions from our school. Please label everything with your child's name. The school office will be happy to help with any questions.School Bag | Lightweight and ergonomic, with reflectorsExercise Books & Covers | 2 writing exercise books, ruling type 1 1 maths exercise book, ruling type 7 Covers: red for English, blue for maths The class teacher will provide the exact listOther Items | A4 communication folder, homework diary, lunch box, and water bottleWriting and Drawing Tools | 2 HB pencils, thick coloured pencils, eraser, pencil sharpener with containerNot Needed Yet | A fountain pen and felt-tip pens will be needed later; the class teacher will let you knowSports Bag | Sports shoes with light-coloured soles, T-shirt, shorts Everything labelled and packed in a fabric bagPractise the Route to School | Walk the route together several times and point out safe places to crossDates | Enrolment ceremony: DD.MM., 9:00 a.m. First regular school day: DD.MM.Stay Relaxed | Your child does not need to be able to read or calculate yet. Curiosity and excitement are more than enough.📋 Dear Parents🎒 School Bag & Exercise Books✏️ Pencil Case👟 PE📌 Before the First Day of School
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Welcome to Our School (Information Pack for New Families)edumaps Instructions for the School (delete) | Replace the placeholders with your own information. Share it with all new families as a read-only link. Tip: Print a QR code on the enrolment documents.Contact | Enter the school name and address School office: phone and email Available: Mon to Fri, 7:30 a.m. to 1:00 p.m.Contact Persons | School leadership: name Deputy: name Class teacher: see class listSchool Site | Briefly describe the entrance, school office, sports hall, and cafeteria, or insert a site map as an imageLesson Times | 1st period: 8:00 to 8:45 a.m. 2nd period: 8:50 to 9:35 a.m. Long break: 9:35 to 9:55 a.m. Add further timesCare | Early care from 7:00 a.m. Afternoon care until 4:00 p.m. Registration through the school officeReporting an Absence | Please notify the school office by phone or email by 7:45 a.m. Submit a written explanation within 3 days.Leave of Absence | Up to 2 days: apply to the class teacher. Immediately before or after school holidays: apply to the school leadership.Communication | Important information is shared through the parent board and by email. Please keep your email address up to date with the school office.Materials List | The materials list for the relevant year group will be sent before the school year begins. Please label all materials with your child's name.Sports Kit | Indoor sports shoes with light-coloured soles, sports clothing, and swimming kit if requiredMy Child Has Lost Something | Lost property is kept by the caretaker. Valuables are kept in the school office.How Can I Contact the Teachers? | Through the school office or by work email. Consultation times are listed on the class board.Add Another Question | Enter the answer📋 How to Use This Information Pack🏫 Our School🕗 Times & Daily Routine📞 Important Procedures🎒 Materials & Equipment❓ Frequently Asked Questions