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2. Projects & Collaboration

Templates – Copy and adapt for your own maps Edumaps NRW
Alle exchange (1)feedback (1)graduation (1)kanban (3)newspaper (1)projects (8)school (1)secondary (1)templates (12)theater (1)upper (1)
  • Coordinate a Student Exchange / Erasmus+
    edumaps
    exchangeprojectstemplates
    Instructions | Use one map per exchange: planning, travel, programme, communication. For parent information, it is better to create a separate read-only map (see the Class Trip Parent Information template).Schedule | Application / budget finalised: DD.MM. Participant list confirmed: DD.MM. Bookings completed: DD.MM. Outbound visit: DD.MM. to DD.MM. Return visit: DD.MM. to DD.MM.Partner School | Name, location, contact person and contact detailsMatching | One line per pair: our student, partner student, special notes (allergies, dietary requirements)Bookings | Transport, times, group discount Has travel health insurance been arranged for everyone?Documents | Are all identity documents valid? Consent forms due by DD.MM. Give the emergency contact list to all accompanying staffProject Topic | Enter the shared topic of the exchange, e.g. sustainability in our cities Planned outcomes: presentation, video, exhibitionWeekly Schedule | One line per day: morning, afternoon, evening Include a mixture of project work, excursions, and time with host familiesWith the Partner School | Video-call dates, shared document storageWith Parents | Information evening: DD.MM. Share the information map as a read-only link and provide contact details for the tripFor the Report | Continuously collect photos (with consent), participant lists, and evidence of programme activities: this saves a great deal of work at the end, especially for funded programmes📋 How to Use the Map🗓️ Milestones👥 Participants & Partners✈️ Travel Organisation📚 Programme💬 Communication📄 Documentation
  • Create a Yearbook / Graduation Newspaper
    edumaps
    graduationprojectstemplates
    Instructions | Plan the schedule backwards from the desired publication date. Printer deadlines are strict: allow a 2-week buffer.Planned Backwards | Publication for the graduation ceremony: DD.MM. Print files sent to the printer: DD.MM. Layout completed: DD.MM. All content received: DD.MM. Start collecting content: DD.MM.Classic Sections | Class photos and profiles of all students Teacher profiles and quotes Review: best moments, trips, celebrations Polls: Who is most likely to ...?Define the Profile Questions | Use the same 3 to 5 questions for everyone, e.g. favourite place at school, plans for the future, personal mottoExample: Profile Editorial Team | Who: team of 3 people Collects submissions and reminds late contributorsLayout | Who: Software:Finances & Printing | Who:How We Collect Them | Share an upload column or a separate photo map with everyone File name: Class_OccasionRights | Written consent is required from everyone shown, or from parents in the case of minors. A template is available from the school office.Cost Calculation | Obtain 3 printing quotes and estimate the print run using pre-ordersIncome | Set the selling price Sponsors: approach local businesses about advertising pages📋 How the Project Works🗓️ Schedule📋 Sections & Content👥 Responsibilities📸 Photo Collection💶 Financing
  • Group Work Organizer: Roles & Tasks
    edumaps
    templates
    **Roles in the Group** | - Moderator - Note Taker - Time Keeper - Presenter - Material Manager**To-dos** | 1. Choose topic 2. Conduct research 3. Distribute tasks 4. Collect results 5. Prepare presentation**Resources** | - Textbook - Internet - Edumaps platform - Worksheets - Experiment materials**Progress Checklist** | || Task || Responsible || Status || || Topic chosen || Moderator || ✓ || || Research completed || Note Taker || ❏ || || Presentation created || Presenter || ❏ || || Documentation submitted || Material Manager || ❏ ||**Roles in the Group** | - Moderator - Note Taker - Time Keeper - Presenter - Material Manager**To-dos** | 1. Choose topic 2. Conduct research 3. Distribute tasks 4. Collect results 5. Prepare presentation**Resources** | - Textbook - Internet - Edumaps platform - Worksheets - Experiment materials**Progress Checklist** | || Task || Responsible || Status || || Topic chosen || Moderator || ✓ || || Research completed || Note Taker || ❏ || || Presentation created || Presenter || ❏ || || Documentation submitted || Material Manager || ❏ ||**Roles in the Group** | - Moderator - Note Taker - Time Keeper - Presenter - Material Manager**To-dos** | 1. Choose topic 2. Conduct research 3. Distribute tasks 4. Collect results 5. Prepare presentation**Resources** | - Textbook - Internet - Edumaps platform - Worksheets - Experiment materials**Progress Checklist** | || Task || Responsible || Status || || Topic chosen || Moderator || ✓ || || Research completed || Note Taker || ❏ || || Presentation created || Presenter || ❏ || || Documentation submitted || Material Manager || ❏ ||**Roles in the Group** | - Moderator - Note Taker - Time Keeper - Presenter - Material Manager**To-dos** | 1. Choose topic 2. Conduct research 3. Distribute tasks 4. Collect results 5. Prepare presentation**Resources** | - Textbook - Internet - Edumaps platform - Worksheets - Experiment materials**Progress Checklist** | || Task || Responsible || Status || || Topic chosen || Moderator || ✓ || || Research completed || Note Taker || ❏ || || Presentation created || Presenter || ❏ || || Documentation submitted || Material Manager || ❏ ||**Roles in the Group** | - Moderator - Note Taker - Time Keeper - Presenter - Material Manager**To-dos** | 1. Choose topic 2. Conduct research 3. Distribute tasks 4. Collect results 5. Prepare presentation**Resources** | - Textbook - Internet - Edumaps platform - Worksheets - Experiment materials**Progress Checklist** | || Task || Responsible || Status || || Topic chosen || Moderator || ✓ || || Research completed || Note Taker || ❏ || || Presentation created || Presenter || ❏ || || Documentation submitted || Material Manager || ❏ ||**Roles in the Group** | - Moderator - Note Taker - Time Keeper - Presenter - Material Manager**To-dos** | 1. Choose topic 2. Conduct research 3. Distribute tasks 4. Collect results 5. Prepare presentation**Resources** | - Textbook - Internet - Edumaps platform - Worksheets - Experiment materials**Progress Checklist** | || Task || Responsible || Status || || Topic chosen || Moderator || ✓ || || Research completed || Note Taker || ❏ || || Presentation created || Presenter || ❏ || || Documentation submitted || Material Manager || ❏ ||Group 1Group 2Group 3Group 4Group 5Group 6
  • Kanban Board (professional)
    edumaps
    kanbantemplates
    Roles & Communication | **Responsibilities**: Who does what? **Standup**: Daily meeting, share progress, clarify obstacles. **Communication channel**: e.g. Messenger, Email, Edumaps comments. External Research | Collect information on key topics of the project. **Definition of Done**: Clear summary is available. *Typical blocker*: Missing sources, unclear research questions. #prio2 #blocker Idea Collection | Capture initial, rough project ideas. **Definition of Done**: At least 5 specific proposals documented. #prio2 Formulate Project Goals | Clearly define which goals are to be achieved in the project. **Definition of Done**: Goals are clearly described & agreed upon. *Dependency*: Approval by team lead. #prio1 #blocker Create Timeline | Set milestones and deadlines. **Definition of Done**: Timeline agreed upon & published. #todo #prio1 #owner-susi Procure Materials | Obtain required work materials (paper, devices, software). **Definition of Done**: Everything is ready at the start of work. *Blocker*: Delivery issues, lack of budget. #todo #prio2 #owner-susi #blocker Distribute Team Tasks | Define specific tasks with responsible persons. **Definition of Done**: Each task has been assigned to a person. #todo #prio1 #owner-mirko Conduct Research | Search & collect info as per plan. **Definition of Done**: All important information collected. #inprogress #prio1 #owner-mark Compile Initial Results | Record interim results for overview. **Definition of Done**: Results documented & made accessible. *Blocker*: Delay in feedback from individual team members. #inprogress #prio2 #owner-frank Process Work Packages | Handle individual tasks. **Definition of Done**: Packages completed as planned. #inprogress #prio1 #owner-mark Check Results | Review work results for quality. **Definition of Done**: Results checked & feedback given. #review #prio1 #owner-johann Correct Errors | Eliminate errors and inconsistencies. **Definition of Done**: No open errors in the result. *Blocker*: Lack of time, unclear error sources. #review #prio2 #owner-mirko #blocker Collect Feedback | Gather and document feedback from team/teacher. **Definition of Done**: Feedback collected & recorded. #review #prio2 #owner-mark Submit Project | Send result & documentation. **Definition of Done**: Everything sent on time. #done #prio1 #owner-all Give Presentation | Present results to team/teacher. **Definition of Done**: Presentation delivered & questions answered. *Blocker*: Technical problems (WiFi, projector, software). #done #prio2 #owner-dirk #blocker Reflect on Feedback | Discuss feedback and retain insights for future projects. **Definition of Done**: Insights documented & published. #done #prio2 #owner-mirko 🗂️ Backlog📝 To Do⏳ In Progress👀 Review🏁 Done
  • Kanban Board (simple)
    edumaps
    kanbantemplates
    Task 1 | Task 2 | Task 3 | To DoIn ProgressDone
  • Plan a Research Paper / Seminar Paper
    edumaps
    projectsschoolsecondarytemplatesupper
    Instructions | Plan the milestones backwards from the submission deadline. Rule of thumb: one third research, one third writing, and one third revision and formal requirements.My Deadlines | Topic finalised: DD.MM. Outline discussed with supervisor: DD.MM. First draft completed: DD.MM. Revision completed: DD.MM. Submission: DD.MM.Research Question | Use a precise question instead of a broad topic: not Climate Change, but How Is Climate Change Affecting Viticulture in the Rhine-Hesse Region?Source List | Use one box per source: full citation, main point, and page numbers of important passagesCitations | Clarify the school's required citation style (footnotes or in-text citations) and apply it consistently from the beginning. Adding citations afterwards is painful.Basic Outline | 1. Introduction: research question and approach 2. to 4. Main section: enter the chapters 5. Conclusion: answer to the research question Bibliography, appendixSchedule | Use one box per chapter with a deadline Tip: Do not start with the introduction; it is easier to write at the endWriter's Block? | Write bullet points first, then turn them into sentences. A poor first draft is better than a blank page.Formal Requirements | Cover page according to the requirements Table of contents with page numbers All quotations cited and bibliography complete Declaration of independent work signed Proofread by 2 people Printing and binding: allow a 2-day buffer📋 How to Proceed🗓️ Milestones🔍 Research & Sources🧱 Structure✍️ Writing Phase✅ Final Checklist
  • Project Management Pinboard for Student Projects
    edumaps
    templates
    Tasks | - Collection of project ideas - Brainstorming in the team - Documenting goals and visions **Typical Questions:** - What do we want to achieve? - Which topics interest us? Responsibilities | - Determine team members and their roles - Task distribution ||| Name || Role || Task || || Anna || Management || Planning || || Max || Research || Ideas || || Lisa || Design || Execution || Milestones | - **Project Start** - **Define intermediate goals** - **Submission deadline** ||| Milestone || Date || Responsible || || Start || 01.05 || Anna || || Intermediate Step || 14.05 || Max || || Completion || 30.05 || Team || Tasks | - Implementation of the planned tasks - Documentation of progress - Solving problems **To-Do List:** - [ ] Finish research - [ ] Organize materials - [ ] Present the result Evaluation Criteria | - Feedback from teachers and classmates - Evaluation according to specific criteria ||| Criterion || Points || Comment || || Creativity || 1-5 || || || Teamwork || 1-5 || || || Goal Attainment|| 1-5 || || Milestones | - Submit the final product - Use the checklist for submission **Submission Date:** 30.05 **Checklist:** - [ ] Are all documents available? - [ ] Has the evaluation sheet been completed? - [ ] Has feedback been received? IdeasPlanningImplementationFeedbackSubmission
  • Retrospective After the Project
    edumaps
    feedbackprojectstemplates
    Instructions | Duration: 20 to 30 minutes. First, each person silently adds their own boxes to the first three columns (5 minutes). Then review them together, group similar points, and derive concrete actions. Rule: Focus on processes, not blame.Example | Distributing our tasks using the board worked extremely wellYour Point | One observation per boxExample | At the beginning, it was unclear who would decide when we could not agreeYour Point | Describe, do not blameExample | For the next project, assign roles during the first weekYour Suggestion | Make it specific and achievableAppreciation | Who helped you? Who did important work behind the scenes? Use this space to acknowledge them.Where Is Everything Stored? | Final product, files, access details: enter the storage locations so that nothing is lostOur Top 3 Insights | At the end, agree on and record the three most important points for the next project📋 How the Retrospective Works🌟 What Went Well🧗 What Was Difficult💡 What We Will Do Differently Next Time🙏 Thanks to ...📦 Preserve the Results
  • School Newspaper (Editorial Board)
    edumaps
    newspaperprojectstemplates
    Instructions | Articles move from Ideas to In Progress, Review, and finally Completed. Include the author, deadline, and status in every article box. The editorial deadline is listed in the Dates column.Next Issue | Editorial deadline: DD.MM. Layout completed: DD.MM. Publication date: DD.MM.Editorial Meeting | Every Tuesday, 1:30 p.m., Room 105Example: Reviewing the New Cafeteria | Who wants to take it on? Enter the author and move the box to In ProgressExample: Interview with the Caretaker | Suggestion from Class 8BNew Idea | Briefly outline it: What is the hook?Example: Teacher Quotes of the Month | Author: Mia (9A) Deadline: DD.MM. Status: still collecting submissionsReview Process | 1. Proofreading by a second editorial team member 2. Approval by the supervising teacher 3. Move to CompletedMove Completed Articles Here | Attach the final text file and imagesImportant | Only use photos with the consent of the people shown For third-party images: check the licence and cite the source When in doubt: use your own photos or drawings📋 How the Editorial Team Works📅 Editorial Team & Dates💡 Topic Ideas📝 In Progress🔍 Review & Approval✅ Ready for Publication📸 Photos & Rights
  • Scrum for Student Projects (Simplified)
    edumaps
    kanbanprojectstemplates
    Instructions | All tasks are added to the backlog first. For each sprint (1 to 2 weeks), the team moves tasks to In Progress: no more than 2 tasks per person at the same time. Hold a short stand-up at the beginning of each lesson: What have I completed, what will I do today, and where am I stuck?Sprint 1 (DD.MM. to DD.MM.) | Example: By the end of the sprint, we will have a prototype of our project website with a homepage and one articleExample: Design a Logo | Size: small Needed for: website and posterExample: Interview the School Leadership | Size: medium Request an appointment and prepare 5 questionsNew Task | Describe briefly and estimate roughly: small, medium, largeExample: Write the Homepage Text | Who: Lina Since: DD.MM. Note: Add your name to every box you moveMove Completed Tasks Here | Review together at the end of the sprint: Is everything truly complete?10 Minutes After Each Sprint | What went well? What slowed us down? What will we do differently in the next sprint? (choose exactly one thing)📋 How Scrum Light Works🎯 Our Sprint Goal📥 Backlog (Task Repository)🔨 In Progress✅ Completed🔄 Sprint Review
  • Sponsored Run / Organise a Social Project
    edumaps
    projectstemplates
    Instructions | Work through the columns from left to right, from the initial idea to presenting the donation. Keep the donation total transparent; this helps motivate everyone.What We Are Raising Money For | Enter and briefly introduce the recipient organisation: What does it do, and why did we choose it?Our Fundraising Goal | Target amount: enter here Sponsored-run principle: sponsors pay an amount of their choice for each completed lapKey Details | Date: DD.MM., periods 3 to 6 Course: sports field, lap length 400 m Approval from the school leadership: completed on DD.MM.Schedule for the Day | Count laps using stamp cards Water station, first aid, music Starting times by year groupExample: Counting Laps | 4 people at the stamping table, with 1-hour shiftsAdditional Tasks | Set-up and clean-up, handing out water, taking photos (with consent), first aidSponsor Card | Each student finds sponsors in advance: family, neighbours, local businesses Attach the card template herePromotion | Parent letter, posters, article on the school websiteCurrent Total | Pledged: enter here Received: enter here As of: DD.MM.Conclusion | Announce the total amount and organise the donation presentation with a photo Thank the helpers and sponsors Write a short report for the website and local press📋 How the Planning Works🎯 Goal & Purpose📅 Organisation👥 Helpers & Tasks📣 Sponsors & Promotion💶 Donation Total🏁 After the Event
  • Theater / Musical Production
    edumaps
    projectstemplatestheater
    Instructions | One map for the entire production: cast, rehearsals, stage, costumes, performance. Each department maintains its own column.Our Play | Title, author, performance rights clarified? (Necessary for many plays, ask early)Role List | One line per role: role, cast, understudy Also remember: narrator, extrasRegular Rehearsal | Every Wednesday, 3:00 PM to 5:00 PM, auditoriumExample: Rehearsal DD.MM. | Scenes 1 to 3, needed: everyone from Act 1 Whoever is not needed: learn linesIntensive Rehearsals | Rehearsal weekend: DD.MM. Dress rehearsal: DD.MM., complete with technology and costumeStage Design | One line per scene: what needs to be on stage, who builds itProps List | Per prop: item, who gets it, where it is storedCostume List | Per role: costume pieces, available or to obtain, sizeMakeup on Performance Day | Who does makeup, from what time, list of materialsDates | Performances: DD.MM. and DD.MM., 7:00 PM Doors open: 6:30 PMTechnical Setup | Lighting and sound: who does what, briefing on DD.MM.Tickets & Promotion | Put up posters by DD.MM., tickets via the school office, set the priceOn the Evening | Box office, admission, cloakroom: assign 2 people each📋 How to Keep Track of Everything🎭 Play & Cast📅 Rehearsal Schedule🔨 Stage & Props👗 Costumes & Makeup🎫 Performance