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Chapter 11: Using Folders Properly: Collecting, Structuring and Providing Maps

Edumaps NRW

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Orientation3

1

What is a folder?

  • A folder collects several maps in one shared place.
  • This is helpful when you have several related maps.
  • Examples:
    • teaching unit
    • subject team material
    • training course
    • weekly plans
    • collection for a class
    • public tutorial series
  • A map is the individual workspace. A folder bundles several maps (and also folders).
  • ⚙ start
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2

Map or folder?

  • Map: Good for a single topic, one task, one lesson or one material collection.
  • Folder: Good for several maps that belong together.
  • Example:
  • Folder: Geography Grade 7
  • Maps inside:
    • Europe introduction
    • Country profiles
    • Climate in Europe
    • EU basics
    • Revision quiz
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3

When is a folder worthwhile?

  • A folder is worthwhile when:
    • you have several maps on one topic
    • students should work through a whole series
    • colleagues should find material by chapters
    • tutorials should be available in order
    • a course consists of several sections
  • For only one map, a folder is usually not necessary.
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Create folders3

4

Create a new folder

  • How to start:
    1. Open the area for your maps or folders.
    2. Select “Create folder”.
    3. Enter a clear title.
    4. Add a description if needed.
    5. Add suitable maps.
  • Tip:
    The folder title should immediately show who the folder is for and what it is about.
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5

Good folder titles

  • Good titles are clear and concrete.
  • Examples:
    • Geography Grade 7: Europe
    • German Grade 5: Fairy Tales
    • Media education: Safe on the internet
    • Edumaps for Beginners
    • Mathematics subject team
    • Weekly plans Class 4a
  • Unfavorable:
    • Material
    • Collection
    • Teaching
    • New
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6

Use description

  • A short description helps users understand the purpose of the folder.
  • Example:
    This folder contains all maps for the teaching unit “Europe” for Grade 7. The maps can be used one after another or individually.
  • Tip:
    Also write which grade, subject or time period the folder is intended for.
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Structure4

7

Sort maps sensibly

  • The order of maps should follow the learning path.
  • Example:
    1. Introduction
    2. Basics
    3. Practice
    4. Deepening
    5. Results
    6. Revision
  • For tutorials:
    1. Create first map
    2. Share
    3. Involve students
    4. Files and media
    5. Use AI
  • Tip:
    Numbers in the title can help with longer series.
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8

Folder as online course

  • A folder can function like a small online course.
  • Each map is a chapter.
  • Example:
    Folder: Edumaps for Beginners
  • Chapters:
    1. First teaching map
    2. Share with students
    3. Collect submissions
    4. Use files
    5. Use AI
    6. Back up maps
  • Tip:
    Add an overview map at the beginning if the course has many chapters.
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9

Folder for subject teams

  • Folders are useful for subject teams when several maps belong together.
  • Examples:
    • curriculum material
    • lesson examples
    • shared worksheets
    • exam preparation
    • media links
    • project ideas
  • Tip:
    Agree on naming rules so the folder does not become a loose file dump.
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10

Not too many levels

  • Folders can contain maps and sometimes further folders.
  • But:
    Too many levels make orientation difficult.
  • Better:
    • few clear folders
    • meaningful titles
    • short descriptions
    • consistent order
  • Tip:
    If users need to click too often, the structure is probably too deep.
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Sharing3

11

Share folder

  • A folder can be shared so that others can access several maps at once.
  • Useful for:
    • classes
    • colleagues
    • training participants
    • public tutorial series
    • school-internal collections
  • Important:
    Check whether the maps inside the folder also have suitable access rights.
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12

Folder for students

  • A folder for students is useful when a series should be worked through.
  • Examples:
    • weekly plan folder
    • project folder
    • learning path
    • revision course
    • topic series
  • Tip:
    Make the order clear and explain where students should start.
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13

Folder for colleagues

  • A folder for colleagues can bundle material clearly.
  • Examples:
    • subject team collection
    • training material
    • templates
    • school organization
    • project documentation
  • Tip:
    Write a short description of how the folder should be used and who maintains it.
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Practice3

14

Mini task: Plan a folder

  • Plan a folder for several related maps.
  • Task:
    1. Choose a topic with at least three maps.
    2. Decide on a clear folder title.
    3. Write a short description.
    4. Determine the order of the maps.
    5. Decide who should access the folder.
    6. Check whether a start map is useful.
  • Goal:
    The folder should make orientation easier, not add another layer of confusion.
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15

Typical mistakes

  • Typical mistakes are:
    • Folder title is too general.
    • Too many unrelated maps are collected.
    • The order is unclear.
    • The description is missing.
    • Maps inside the folder have unsuitable access rights.
    • Too many subfolders are created.
    • Old maps are not removed or marked.
  • Tip:
    Use folders only when they actually create structure.
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16

Checklist for good folders

  • A good folder should meet these points:
    • clear title
    • short description
    • suitable maps
    • logical order
    • clear target group
    • correct access rights
    • not too many levels
    • regular maintenance
  • If these points are fulfilled, a folder helps users find and use maps more easily.
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